Office Support

MindBase Education; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An educational institution in Abu Dhabi seeks an office maintenance staff member to ensure cleanliness and manage office supplies. Duties include supporting staff, maintaining the pantry, and addressing security concerns. Ideal candidates are organized, proactive, and capable of multitasking. This role is crucial for maintaining a productive office environment.

Responsibilities

• Ensure cleanliness and tidiness of the office premises including work areas, pantry and restrooms.
• Monitor and maintain inventory of office supplies like stationery and pantry items.
• Handle mail distribution and courier services efficiently.
• Support office staff as requested including photocopying and filing documents.
• Ensure the pantry is stocked with refreshments and supplies for staff.
• Monitor and report any security concerns or maintenance issues.

Job description

Duties and Responsibilities:

General Office Maintenance:

• Ensure cleanliness and tidiness of the office premises including work areas, pantry and restrooms.
• Perform routine cleaning tasks such as dusting, mopping and vacuuming.
• Dispose of trash and waste materials properly.

Office Supplies Management:

• Monitor and maintain inventory of office supplies such as stationery, pantry items and cleaning materials.
• Assist in purchasing office supplies as needed, ensuring the availability of essential items.

Errands and Deliveries:

• Handle mail distribution and courier services efficiently.

Assistance to Staff:

• Support office staff as requested, including making photocopies, filing documents and arranging meeting rooms.
• Assist in setting up for meetings, including arranging chairs, tables and audio‑visual equipment.
• Assist with queries or requests from visitors/clients.

Kitchen and Pantry Maintenance:

• Ensure the pantry is stocked with refreshments and supplies for staff.
• Serve refreshments (tea, coffee, juices) to staff, visitors and clients.
• Clean kitchen appliances, utensils and surfaces regularly.

Security and Safety:

• Monitor and report any security concerns or maintenance issues to the appropriate personnel.
• Follow safety protocols and procedures to maintain a secure work environment.