Office Manager

ACCEL HUMAN RESOURCE CONSULTANTS; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A human resources consulting firm in Dubai is seeking an Administrative Office Manager to oversee all administrative functions, human resources processes, and compliance oversight. The ideal candidate will have proven experience in office management, document management, and a strong understanding of regulatory requirements. This role offers an opportunity to support various startup initiatives in a dynamic environment.

Qualifications

• Proven experience in office management.
• Strong knowledge of human resources administration and compliance.
• Experience in document management processes.

Responsibilities

• Oversee all administrative functions to support startup initiatives.
• Manage vendor relationships and facility maintenance.
• Process visas and manage employment contracts.

Skills

Office management

Human resources administration

Compliance oversight

Document management

Job description

We are hiring for Administrative Office Manager

Job Summary

The Office and Administrative Manager oversees all administrative functions to support the company's startup initiatives. The role encompasses office management (procurement, vendor relationships, facility maintenance), human resources administration (visa processing, contract management, staff documentation), and compliance oversight (accounting procedures, tax compliance, DMCC regulatory adherence, banking relationships).

For document management, the employee is responsible for the administrative functions that support project team and functional leads. This includes updating, routing, and maintaining various documents, as well as assisting in the preparation of project reports, MoMs, and presentations. Additionally, the role involves reviewing project budgets and expenses for reporting purposes.

The position also provides project team support through weekly planning based on team priorities, managing business travel arrangements, and providing administrative assistance for communications with key business partners.

Key Responsibilities

1. Office management:
   • Procurement and vendor management
   • Facility management and maintenance
   • Utility management
2. Human Resources Management:
   • Visa processing and coordination
   • Employment contract management
   • Staff documentation
   • On boarding
3. Compliance and Regulatory:
   • Establishing and maintaining the accounting procedures, tax compliance and audit requirements with external contractors
   • Ensuring DMCC regulatory compliance
   • Overseeing banking relationships (KYC/compliance and treasury operations)
4. Document management:
   • Managing project-related documentation, ensuring accuracy and accessibility; maintaining the project folder in up-to-date condition
   • Tracking and managing contractor-submitted documentation, ensuring timely review, approval, and filing
   • Performing basic Document Control Center (DCC) tasks, including document tracking and distribution
   • Reviewing and gathering information from budget, cost, and schedule reports for making presentations and high-level reports for management; updating budget spreadsheets, inputting financial data and backup documentation.