Office Manager

Adecco Careers; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A local organization in Abu Dhabi is seeking a skilled Office Manager to oversee administrative activities for the Chairman's Office. The successful candidate will have at least 8 years of office management experience, exceptional organizational skills, and a strong command of English, with knowledge of Arabic being an advantage. Responsibilities include managing the Chairman's office workflow, liaising with department heads, and implementing effective administrative systems, ensuring smooth office operations.

Qualifications

• Minimum 8 years office management experience.
• Ability to lead a team effectively.
• Exceptional organizational skills.

Responsibilities

• Manage administrative activities for the Chairman's Office.
• Liaise with Heads of Departments for communication.
• Implement and manage administrative systems.
• Manage company inventory and budget.
• Oversee the Contact Database and reporting.

Skills

Office management expertise

Strong organizational skills

Strong command of English

Knowledge of Arabic

Job description

Overview

Our client, a local organization based in Abu Dhabi, is urgently looking for a high powered Office Manager.

For this role, your responsibilities will include but not limited to:

• Manage, organize and coordinate all administrative activities to facilitate the smooth running and function of the Chairman's Office and to ensure work is being executed efficiently, accurately and in a timely manner.
• Liaise with Head of Departments and to ensure effective communication and follow‑up of deliverables pertaining to the Chairman's Office. Administer the regular Head of Departments meetings – circulating agendas and minutes.
• Ensure administrative systems are fit for purpose and used effectively by team. Develop and implement new administrative systems, such as record management, incoming and outgoing mail, minutes of the Chairman’s meetings and unified templates throughout the Foundation.
• Manage filing systems.
• Manage company inventory and distribution of publications.
• Manage Chairman's Office budget and ensure expenditure is monitored effectively.
• Manage the Contact Database, identify and resolve any problems and prepare regular status report to ensure the smooth functioning of the database.
• Proofread all external written communication before onward submittal to the Founder for signature.
• Participate in Head of Department meetings to ensure work is being completed in accordance with the Chairman's instructions, and timeframes are being strictly adhered to.
• Hold daily meetings with staff within the Chairman's office to manage and monitor workflow, work quality and effective use of time and human resources across the department. Ensure effective information and task sharing across the team. Ensure coverage for all business critical tasks are maintained at all time.
• Manage PA to the Founder, Admin. Coordinator, Admin. Assistant, Receptionist and Office Boy on all aspects pertaining to the Chairman's instructio

To be successful, you should have a minimum 8 years office management experience with the ability to lead a team. You should have strong command of English language; knowledge in Arabic is a plus. You should have exceptional organizational skills.