Office Coordinator

Estemarat Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A professional services company in Dubai seeks an Office Coordinator to manage administrative operations and support office functions. The ideal candidate will ensure smooth daily activities, coordinate meetings, and handle communication professionally. Candidates should hold a Diploma or Bachelor's in Business Administration with a minimum of 24 years of experience in office coordination. Proficiency in Microsoft Office and fluency in English are required. The job offers a competitive salary, health insurance, and career growth opportunities.

Benefits

Competitive salary package

Health insurance and paid annual leave

Career growth opportunities

Supportive and professional work environment

Qualifications

• Minimum 24 years of experience in an administrative or office coordination role.
• Fluency in English is required.

Responsibilities

• Coordinate daily office operations and administrative tasks.
• Manage office supplies inventory and procurement.
• Handle correspondence emails and phone calls professionally.
• Schedule meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and official documents.
• Maintain office records, files, and databases efficiently.
• Support HR and finance teams with administrative tasks.
• Ensure office cleanliness and compliance with safety regulations.
• Assist in onboarding new employees and coordinating office events.

Skills

Organizational abilities

Multitasking

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Problem-solving skills

Education

Diploma or Bachelor's degree in Business Administration

Job description

We are looking for an organized and detail-oriented Office Coordinator to oversee administrative operations and ensure the smooth functioning of our office in Dubai. The ideal candidate will be responsible for managing office activities supporting staff and maintaining a professional work environment.

Key Responsibilities

• Coordinate daily office operations and administrative tasks.
• Manage office supplies inventory and procurement.
• Handle correspondence emails and phone calls professionally.
• Schedule meetings, appointments and travel arrangements for management.
• Assist in preparing reports, presentations and official documents.
• Maintain office records, files and databases efficiently.
• Support HR and finance teams with administrative tasks when needed.
• Ensure office cleanliness, maintenance and compliance with safety regulations.
• Assist in onboarding new employees and coordinating office events.

Requirements

• Education: Diploma or Bachelors degree in Business Administration, Office Management or a related field.
• Experience: Minimum 24 years of experience in an administrative or office coordination role.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management software.
  • Ability to work independently and handle confidential information.
  • Problemsolving skills and attention to detail.
• Language: Fluency in English is required.

Benefits

• Competitive salary package.
• Health insurance and paid annual leave.
• Career growth opportunities.
• Supportive and professional work environment.