Office Assistant

C1; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading organization in Dubai seeks an Office Assistant/Personal Assistant to provide comprehensive administrative support to the Founder. You'll manage calendars, arrange travel, and handle office administration while maintaining a high level of professionalism and confidentiality. Ideal candidates will have 1-3 years of relevant experience, strong organizational abilities, and proficiency in MS Office. This role requires adaptability, effective communication skills, and the ability to manage sensitive information. A flexible and solutions-oriented mindset is essential.

Qualifications

• 1–3 years of experience as an Office Assistant, Personal Assistant, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• High attention to detail and reliability.

Responsibilities

• Manage the Founder's calendar and travel arrangements.
• Handle office administration and vendor relationships.
• Support daily administrative tasks and prepare presentations.
• Organize meetings, events, and team activities.
• Run personal and professional errands as required.

Skills

Strong organizational abilities

Excellent communication skills

MS Office proficiency

Detail-oriented

Ability to multitask

Confidentiality management

Relationship building

Flexibility and adaptability

Job description

Summary Of Role

The Office Assistant/Personal Assistant will provide comprehensive administrative and operational support to ensure smooth day-to-day office functioning while directly supporting the Founder with professional and personal tasks. This dual role requires a proactive, highly organized, and detail‑oriented individual who can manage multiple responsibilities with professionalism, discretion, and efficiency.

The ideal candidate is adaptable, communicative, and able to represent the Founder and company with a high level of integrity and confidentiality.

TASKS & RESPONSIBILITY

• Manage the Founder's calendar, schedule, communications, and travel arrangements.
• Handle office administration including ordering supplies, coordinating repairs, and managing vendor relationships.
• Support daily administrative tasks such as correspondence, meeting notes, agendas, and preparing presentations.
• Assist in organizing meetings, events, team activities, and speaking engagements (in-office and off-site).
• Coordinate and follow up on email communications on behalf of the Founder.
• Run personal and professional errands as required.
• Maintain office policies, health & safety standards, and ensure smooth day-to-day operations.
• Liaise with internal teams, external stakeholders, contractors, and service providers.
• Support ad‑hoc projects and tasks assigned by the Founder or senior management.
• Manage confidential information with professionalism and discretion at all times.

Experience / Personal Requirements

• 1–3 years of experience as an Office Assistant, Personal Assistant, or similar role.
• Strong organizational and multitasking abilities, able to prioritize effectively in a fast‑paced, dynamic environment.
• Excellent verbal and written communication skills; confident in liaising and speaking with stakeholders.
• Proficiency in MS Office (Word, Excel, PowerPoint); strong presentation‑preparation skills.
• High attention to detail, reliability, and a solutions‑oriented mindset.
• Professional, approachable, and composed‑able to remain calm under pressure and handle unexpected tasks.
• Demonstrated ability to maintain strict confidentiality and manage sensitive information.
• Flexible and adaptable; understands that daily tasks may vary significantly.
• Ability to build and maintain strong working relationships with teams, vendors, external partners, and senior leadership.
• Availability to respond via mobile and support occasional travel or irregular hours when required.
• Presentable, well‑spoken, and able to represent the Founder and the company with professionalism.