Office Administrator

Bayut; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent real estate platform in the UAE seeks an Office Administrator to ensure smooth office operations. The role involves coordinating activities, providing administrative support, managing office supplies, and facilitating communication within the office. Ideal candidates are proactive self-starters with excellent organizational skills. This position is key in maintaining an efficient office atmosphere while adhering to standards and policies.

Qualifications

• Ability to coordinate office activities effectively.
• Experience in vendor management is beneficial.
• Strong organizational skills to maintain office supplies.

Responsibilities

• Coordinate office activities and operations efficiently.
• Provide administrative support to office employees.
• Track and order office supplies as needed.
• Welcome visitors and direct them appropriately.
• Maintain general office files and manage office facilities.

Skills

Deadline driven

Proactive

Self-starter

Multi-tasking

Job description

Bayut & dubizzle have the unique distinction of being iconic, homegrown brands with a strong presence across the seven emirates in the UAE. Connecting millions of users across the country, we are committed to delivering the best online search experience.

As part of Dubizzle Group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As an Office Administrator, you will be the central point of contact for office related day to day requirements. You will have to be deadline driven, proactive, self-starter, dedicated and balance multiple tasks simultaneously, to ensure office supplies and atmosphere is up to the mark as well as per standard operating procedures.

In this role, you will:

• Coordinating office activities and operations efficiently with compliance to company policies.
• Assisting Facilities Manager in vendor management.
• Responsible for providing administrative support to the office employees.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports, such as in process/pending tasks and prepare proposals as assigned.
• Assist colleagues whenever necessary.
• Welcoming visitors and directing them to the relevant office/employee.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.
• Following up with suppliers and subcontractors regarding in process/pending tasks.
• Reporting and rectifying any maintenance if required