Office Administrator

Blue Ocean Corporation; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A global enterprise in Abu Dhabi is seeking an Office Administrator to ensure smooth daily operations. This role involves greeting customers, answering inquiries, and providing administrative support. Candidates should have a Bachelor’s degree and at least 2 years of experience in an administrative role. Strong proficiency in MS Office and excellent organizational skills are essential. The company offers benefits including health insurance and an annual ticket to the home country.

Benefits

Health Insurance

Annual Ticket to home country

Employment Visa

Qualifications

• Minimum 2 years of experience in an administrative or secretarial role.
• Strong proficiency in MS Office suite.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Greet customers and guests professionally upon arrival.
• Answer calls, handle course inquiries, and assist walk-in customers.
• Provide administrative support to management.
• Organize and coordinate meetings and events.
• Maintain detailed internal databases and customer filing systems.

Skills

MS Office proficiency

Organizational Skills

Customer Service

Communication

Problem-Solving

Education

Bachelor’s degree in a relevant field

Job description

Overview

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes. From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries. With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.

Responsibilities

• Greet customers and guests professionally upon arrival.
• Answer calls, handle course inquiries, and assist walk-in customers.
• Manage courier requests and certificate collections.
• Provide administrative support to management.
• Organize and coordinate meetings and events.
• Maintain detailed internal databases and customer filing systems.
• Liaise with internal and external units for administrative tasks.
• Arrange training sessions and schedule events.
• Execute all administrative processes in line with company standards and policies.
• Perform clerical tasks as needed.
• Monitor and maintain office supplies and equipment inventory.
• Assist other departments with document preparation, data analysis, and project coordination.

Requirements

• Bachelor’s degree in any relevant field.
• Minimum 2 years of experience in an administrative or secretarial role.
• Strong proficiency in MS Office suite.
• Ability to thrive in a fast-paced environment.

Functional Competencies

• Organizational Skills: Prioritize tasks, manage time effectively, and maintain organized records.
• Communication: Excellent verbal/written skills with active listening to address concerns clearly.
• Customer Service: Deliver prompt, professional support with a friendly demeanor.
• Resource Management: Track supplies, procure materials, and ensure equipment maintenance.
• Technology Proficiency: Use LMS, databases, and office software; troubleshoot basic issues.
• Adaptability: Handle changing priorities and unexpected challenges flexibly.
• Problem-Solving: Identify issues, make decisions, and improve processes.
• Compliance: Adhere to safety, legal, and industry standards.
• Cross-Functional Collaboration: Work effectively across teams to support organizational goals.

Behavioral Competencies

• Service: Delight customers consistently.
• Passion: Bring energy to every task.
• Integrity: Build trust through honesty.
• Respect: Treat all equally, regardless of title.
• Innovation: Create value for customers.
• Teamwork: Unite for shared success.

Benefits

• Health Insurance
• Annual Ticket to home country
• Employment Visa