Media Project Coordinator

Tarjama; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading design agency in Dubai seeks a Project Management Specialist to coordinate and manage design projects. In this role, you will be responsible for scheduling incoming requests, managing resources, and ensuring smooth communication among stakeholders. Ideal candidates should possess a degree in a related field and have over 4 years of relevant experience. Strong project management skills and knowledge of design processes are essential for success in this fast-paced environment.

Qualifications

• Bachelor's degree or diploma in a relevant field is preferred.
• 4+ years of experience in a professional services environment or design-related field.
• Strong knowledge of print, digital, and video production.

Responsibilities

• Assess and schedule incoming project requests.
• Assign projects to designers based on their skills.
• Communicate effectively with stakeholders on project development.
• Negotiate project deadlines and maintain workflow consistency.

Skills

Project management skills

Communication skills

Negotiation skills

Graphic design knowledge

Workflow management

Education

Bachelor's Degree/Diploma in graphics design, project management, marketing, or related field

Tools

Trello

Slack

Job description

As a Project Management Specialist in the Design Studios team, you will collaborate closely with your colleagues, requesters, and internal departments, supporting the higher-level project managers in managing incoming requests. Operational tasks will include managing internal and external resources, monitoring deadlines and iterations, organizing printers, setting up Trello boards and Slack channels. Your role also involves negotiating and monitoring deadlines, carrying out administrative tasks in close coordination with the Operations Manager.

Responsibilities

• Assess all incoming project requests and appropriately schedule and coordinate incoming projects
• Assign projects to designers based on skill sets, timing and workload
• Host creative briefs that capture the business challenge
• Vet project scope, scale, resource requirements
• Develop and maintain strong relationships with Visual Services Department Managers
• Assertively negotiate deadlines escalating to Visual Services Department Managers when appropriate
• Look for and define project, timing, request trends within Visual Services team
• Communicate effectively and consistently with stakeholders on project development
• Stay on top of industry trends and forecast, bringing innovate experiences
• Maintain Visual Services project management tools, pulling data and providing detailed reports
• Establish workflow consistency and workload balance across Visual Services
• Participate in client calls and meetings
• Performing other duties as assigned or required

Required Background

• Bachelor's Degree/Diploma in graphics design, project management, marketing, or related field preferred
• 4+ years of experience in a Professional services environment/ Design start-ups/ Design Agencies.
• Strong project management skills and experience with relevant tools and methodologies
• Excellent knowledge of print, digital, video, presentations, etc.
• Deep knowledge of graphic design and design studio workflow processes
• Advanced workflow management skills
• Significant creative brief experience