Marketing and Administrative Assistant

Seven Insurance Brokers; Dubai; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A growing organisation in Dubai is seeking a Marketing & Admin Assistant to provide structured support across marketing, events, and operations. The role requires strong organisational skills, proficiency in various tools, and a detail-oriented mindset. You will assist with event logistics, marketing execution, and ensure smooth administrative processes. Ideal for candidates with a minimum of 3 years’ experience in support roles and a confident communication style.

Qualifications

• Minimum 3 years’ experience in a marketing, events, or administrative support role.
• Tech-savvy and open to learning new digital and AI tools.

Responsibilities

• Maintain and update Excel trackers for vendors, clients, and partners.
• Assist with updating and creating marketing materials using Canva.
• Conduct weekly research on industry trends and competitor activities.
• Coordinate with vendors and assist with on-ground logistics before, during, and after events.

Skills

Strong administrative and organisational skills

Proficiency in Excel

Proficiency in OneDrive

Proficiency in SharePoint

Proficiency in Canva

Fluent English communication

Excellent time management

Attention to detail

Job description

Start Date: 1 December 2025

Working Arrangement: Semi-Hybrid (Dubai-based)

Experience Required: Minimum 3 years’ experience in a marketing, events, or administrative support role.

About the Company

Join a growing and purpose-driven organisation based in central Dubai, recognised for creating meaningful corporate experiences, partnerships, and events.

We value collaboration, organisation, and creativity in a supportive environment where everyone’s contribution genuinely matters.

About the Role

We are seeking a Marketing & Admin Assistant to provide structured support across marketing, events, and operations.

This role is ideal for someone who is highly organised, detail-oriented, and comfortable working across multiple projects. You’ll support event logistics, marketing execution, and administrative processes—ensuring internal systems, activities, and communications run smoothly.

Professional presentation, strong communication skills, and a team-oriented mindset are essential, as the role may occasionally include client-facing support during events and activations.

Key Responsibilities

Data & Administration

• Maintain and update Excel trackers for vendors, clients, and partners.
• Keep event calendars, marketing calendars, and activity timelines accurate and up to date.
• Compile engagement and survey data for internal reports.
• Organise client documents and event materials on OneDrive and SharePoint.
• Record key dates such as renewals, follow-ups, and milestones.
• Support the setup, structure, and maintenance of digital filing systems.

Marketing & Community Support

• Assist with updating and creating marketing materials (flyers, headers, templates) using Canva.
• Capture short videos and photos at events for internal and social media use.
• Support preparation of monthly newsletters and campaign materials.
• Assist with posting and engaging with the company’s Instagram/community during events.

Research & Event Coordination

• Conduct weekly research on industry trends and competitor activities.
• Coordinate with vendors and assist with on-ground logistics before, during, and after events.
• Prepare materials, visuals, and checklists for upcoming campaigns and activations.

Requirements

• Strong administrative and organisational skills.
• Proficiency in Excel, OneDrive, SharePoint, Canva, and social media platforms.
• Well-presented with confident English communication (professional/conversational).
• Excellent time management and attention to detail.
• Tech-savvy and open to learning new digital and AI tools.

Performance Indicators

• Accuracy, structure, and organisation of event and marketing data.
• Timely updates to calendars, trackers, and templates.
• Quality, consistency, and reliability of administrative support.
• Smooth execution and coordination of marketing tasks and events.