Logistics & Facility Management Officer

Asteco; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A real estate management company is looking for a Logistics Officer to manage daily operations and safety at the Al Dar Estate Office. The role will involve vendor management, facility maintenance, and ensuring compliance with health and safety standards. Ideal candidates should have 3-5 years of experience in Facilities Management, strong communication skills, and proficiency in ERP systems. This is an excellent opportunity for those with a solid background in facility operations and vendor coordination.

Qualifications

• Minimum 3–5 years of experience in Facilities or Office Management.
• Experience in vendor coordination and maintenance planning preferred.

Responsibilities

• Ensure safety and emergency preparedness in the office.
• Oversee HVAC and security systems for maintenance.
• Maintain cleanliness and coordinate pest control.
• Support staff relocations and manage office space.
• Manage vendors and contractors for timely completion.
• Handle financial responsibilities including petty cash management.
• Supervise office assistants and address facility-related requests.

Skills

Facilities Management Operations

Communication

Coordination

Multitasking

HSE Standards Understanding

MS Office

ERP Systems (SAP preferred)

Problem-solving

Time Management

Education

3–5 years in Facilities or Office Management

Tools

ERP Systems (SAP preferred)

Job description

Position Summary

The Logistics Officer is responsible for the daily operation, maintenance, and safety of Al Dar Estate Office and other associated sites. The role includes managing vendors, supporting staff relocations, handling preventive maintenance, and ensuring compliance with health, safety. The position also covers contract management for MEP services, minor renovations, and procurement of furniture and office equipment in coordination with the Procurement team.

Key Responsibilities

1. Safety and Emergency Preparedness

• Inspect fire extinguishers, safety signs, and first aid kits to ensure they are working and accessible.
• Ensure emergency exits are clear, well-lit, and have proper signage.
• Check fire safety systems (alarms, sprinklers, extinguishers, and panels) for proper function.

2. Facility Systems Maintenance

• Oversee HVAC systems to ensure a comfortable working environment.
• Conduct basic checks on electrical, plumbing, and water systems to identify issues.
• Verify security systems (CCTV, access control) are operational and secure.

3. General Facility Upkeep

• Maintain cleanliness across offices, restrooms, and common areas.
• Coordinate pest control and ensure preventive measures are followed.

4. Staff Support and Space Management

• Coordinate staff relocations within the Al Dar Estate office as per management approval.
• Update and maintain seat allocation and occupancy plans.
• Address staff requests and complaints promptly and professionally.

5. Vendor and Contractor Management

• Follow up with contractors on daily tasks to ensure timely completion.
• Coordinate and monitor Planned Preventive Maintenance (PPM) for MEP and Fire Life Safety systems.
• Review vendor performance and report findings to management.
• Raise PRs and LPOs in coordination with Finance and Procurement.

6. Financial and Administrative Responsibilities

• Manage petty cash for urgent expenses and coordinate with Finance for replenishment.
• Ensure all petty cash use is supported by proper documentation and approvals.

7. Team and Operational Support

• Supervise office assistants and cleaners to ensure quality standards are maintained.
• Provide backup support during staff leave and handle daily facility-related requests.
• Respond to all FM issues to maintain smooth operations.

Skills and Competencies

• Good knowledge of Facilities and Office Management operations.
• Strong communication, coordination, and multitasking skills.
• Understanding of HSE standards.
• Proficient in MS Office and familiar with ERP or CAFM systems (SAP preferred).
• Problem-solving and time management skills.

Qualifications

• Minimum 3–5 years of experience in Facilities or Office Management.
• Experience in vendor coordination and maintenance planning preferred.