Junior Executive Assistant

Medtronic; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

A leading healthcare technology company located in Dubai seeks an experienced Administrative Assistant. This role involves providing comprehensive support including communication management, meeting preparation, and travel arrangements. Ideal candidates should have a Baccalaureate degree and at least 3 years of experience in a dynamic work environment. Competitive salary and flexible benefits package offered.

Benefits

Competitive salary

Flexible benefits package

Short-term incentive eligibility

Qualifications

• Minimum 3 years of experience in an administrative role in a dynamic environment.
• Fluent in English with strong communication skills.
• Flexibility to adapt to varying working hours.

Responsibilities

• Prepare and file documents, assist with expense reports, and coordinate with vendors.
• Act as a liaison for customers and manage internal communication.
• Assist in preparing meeting presentations and follow-ups.

Skills

Excellent verbal and written communication skills

Strong attention to detail

Organizational skills

Proactive attitude

Ability to handle multiple tasks

Education

Baccalaureate degree

Job description

At Medtronic you can begin a life‑long career of exploration and innovation while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Are you looking to join a rapidly growing international healthcare company? At Medtronic we value your talent, experience and passion. In this dynamic role you’ll have the opportunity to grow both professionally and personally, facing exciting challenges in a supportive environment. We offer world‑class training, mentorship and guidance to help you shape your career and achieve success. This position reports to the Senior Executive Assistant to the SVP of EurAsia.

Responsibilities may include the following and other duties may be assigned.

• General Administrative Support: preparing formatting and filing documents; assisting with expense reports; coordinating with vendors and internal departments; greeting and guiding visitors; providing additional support as directed by the Senior Executive Assistant.
• Communication Management: acting as a liaison between customers and the team managing information flow and internal communication; supporting seamless communication within the leadership team.
• Meeting and Reporting Support: assisting in the preparation of presentations for meetings; handling pre‑ and post‑meeting follow‑ups including notes and action items; organizing external meetings with vendors, sellers, logistics partners, government departments and trade bodies; managing weekly and monthly reporting processes.
• Collaboration and Coordination: partnering with Business Support Coordinators to streamline administrative processes; managing and tracking approvals across internal systems such as Ariba, ReadSoft, eCATS and purchase orders; overseeing legal document signatures (e‑signatures and wet signatures).
• Travel Support: organizing business travel arrangements including visa applications, flight bookings (via Dnata agency) and providing detailed itineraries and booking confirmations.

Required Knowledge and Experience

• A minimum of a Baccalaureate degree.
• At least 3 years of experience in an administrative role within a dynamic work environment.
• Excellent verbal and written communication skills with fluency in English.
• Strong attention to detail and organizational skills.
• A proactive, can‑do attitude with high energy and enthusiasm for fast‑paced environments.
• Flexibility to adapt to varying working hours.
• High agility and the ability to handle multiple tasks efficiently.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive salary and flexible benefits package.

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short‑term incentive called the Medtronic Incentive Plan (MIP).

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our mission to alleviate pain, restore health and extend life unites a global team of 95,000 passionate people. We are engineers at heart, putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives and guts to engineer the extraordinary.

Learn more about our business mission and our commitment to diversity here.