Invoicing Assistant

مجموعة الفهيم; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading service organization in Dubai is seeking an Invoicing Assistant to ensure the accuracy of invoices and maintain compliance with invoicing standards. The role requires collaboration with the Service team to meet critical timelines and demands at least 3 years of experience in billing and invoicing. Preferred candidates will have an accounting background. Join a dynamic environment where teamwork and analytical thinking are essential to success.

Qualifications

• Minimum 3 years of experience in billing and invoicing.
• Accounting background is preferred.

Responsibilities

• Prepare invoices accurately for service department.
• Ensure compliance with invoicing standards.
• Collaborate with the Service team to meet timelines.

Skills

Billing and Invoicing

Teamwork

Analytical Thinking

Adaptability

Education

Accounting background

Job description

Key Accountabilities

• Invoicing: Prepare invoices for the Service department in order to close work in progress (WIP) files, record sales and accordingly customer can be charged for sales and services rendered. Ensure compliance with principal’s standard throughout the invoice preparation process.
• Variations & Deviations: Review and ensure labour rates are aligned with Principal’s standard rates. Promptly highlight and investigate variations/deviations from standard, appropriately amendments or obtain justification and approvals to support charging more or less than the standard rates.
• Work In Progress (WIP): Ensure job cards are appropriately filled, labour lines and parts are accurately booked, back-up documents & customer approvals are obtained, test reports, sub-let invoices from other sister companies/external outlets and parts reports are available in order to ensure completeness before closing.
• Compliance: Ensures that invoices are reviewed and signed-off by respective front line staff before submission to cashier to maintain accuracy and comply with the procedures.

Job Specific Information

Invoicing Assistant: will work in close interaction with business unit manager, Service team to ensure critical timelines are met and achieve accuracy in invoice process.

Communication & Working Relationships

Internal: Middle Management

Experience

• 3 years of minimum experience in billing and invoicing.
• Accounting background is preferred.

Core Competencies

• Demonstrate Teamwork
• Take Analytical Action
• Deliver Results
• Show Adaptability
• Develop Oneself
• Communicate with Impact