Information Management Administrator

Mace Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading construction consultancy in Dubai seeks an experienced Document Controller to manage project documentation for a large residential community project. Candidates should possess at least 5 years of document control experience in engineering or construction environments, with a strong understanding of PMIS tools. This role emphasizes attention to detail and effective communication with stakeholders. The company values inclusivity and encourages diverse applications.

Qualifications

• Minimum 5 years’ experience in document control within engineering or construction.
• Experience with large residential projects preferred.
• Proficient in Windows-based software.

Responsibilities

• Maintain accurate project documentation aligned with standards.
• Organize and store documents using PMIS tools.
• Coordinate reviews and approvals with stakeholders.
• Conduct audits and quality checks to ensure document integrity.

Skills

Document control

PMIS tools proficiency

Attention to detail

Stakeholder coordination

Communication skills

Tools

SharePoint

Aconex

PM Web

Oracle

Job description

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The project:

This is a large residential community project in Dubai.

You’ll be responsible for:

• Maintaining accurate project documentation aligned with standards and protocols.
• Organizing and storing documents using PMIS tools (SharePoint, Aconex, PM Web, Oracle).
• Coordinating reviews and approvals with stakeholders to meet deadlines.
• Tracking pending reviews and implementing version control practices.
• Conducting audits and quality checks to ensure document integrity.
• Managing workflows and providing training on PMIS tools and processes.
• Generating regular reports on review cycles and outstanding actions.
• Supporting clear communication and proactive document management in fast-paced environments.

You’ll need to have:

• Minimum 5 years’ experience in document control within engineering or construction, ideally on large residential projects.
• Proficient in PMIS tools (SharePoint, Aconex, PM Web, Oracle) and Windows-based software.
• Exceptional attention to detail and organizational skills in fast-paced environments.
• Strong communication and stakeholder coordination abilities to meet tight deadlines.
• Middle East experience is an advantage.

Our values

Safety first - Going home safe and well:

We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise:

We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing:

We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel:

We champion a continuous improvement culture throughoutold activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

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