Human Resources Coordinator

AUE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading educational institution in Dubai seeks a Human Resources Coordinator to support recruitment and onboarding for faculty and staff. The successful candidate will handle employee record management, data entry, and assist in HR functions. Requirements include a Bachelor's degree in HR or related field, with a minimum of 2 years' office experience and strong communication skills in English. This role offers a starting salary of AED 6000 plus benefits.

Qualifications

• Minimum 2 years of office administration experience.
• Excellent written and verbal communication skills in English.
• Good working knowledge of UAE Labour Law.

Responsibilities

• Provide support to HR Officers with recruitment.
• Manage logistics for staff relocating to UAE.
• Track recruitment process documents.
• Organize HR filing systems.

Skills

Proficiency in MS Office Suite

Strong interpersonal communication

Organizational skills

Ability to maintain confidentiality

Education

Bachelors degree in HR Business Management or related field

Job description

Overview

The American University in the Emirates is looking for a Human Resources Coordinator who will provide support to faculty and staff recruitment, assisting the team with orientation and onboarding for new recruits. The HR Coordinator will be responsible for data collection and entry, updating all employee files, generating reports, and providing administrative assistance related to HR functions.

Salary

Salary Range: Starting from AED 6000 (subject to experience) with additional benefits

Qualifications and Experience

• Bachelors degree in HR Business Management or a related field from an accredited university
• Experience in office administration of minimum 2 years
• Excellent written and verbal communication skills in English
• Good working knowledge of UAE Labour Law

Skills / Training / Knowledge

• Proficiency in MS Office Suite and other relevant computer applications
• Strong interpersonal communication and organizational skills
• Ability to maintain confidentiality and manage sensitive information

Job Responsibilities

• Answers internal and external calls and emails in a prompt manner
• Provides support to the HR Officers with recruitment for staff and faculty positions
• Communicates and schedules interviews for staff positions
• Corresponds and liaises extensively with selected candidates to ensure their information needs are met and to obtain the required data and documentation for the hiring process
• Works with potential candidates providing information on the University benefits entitlements and job opportunities to potential applicants
• Ensures logistics for the families of faculty and staff who travel to the U.A.E. to take up residence after the employees arrival
• Keeps track of all documents related to the recruitment process from interviews to onboarding
• Assists new joiners with the onboarding procedure liaising with IT Department to create new accounts and emails
• Assists new faculty and staff in completing and collecting onboarding documents
• Contacts employees for visa and passport applications, renewals and cancellations
• Sets up new employee files and follows the employee file checklist
• Completes offboarding documentation and closes employee files
• Organizes all HR filing systems for all letters, memos and correspondence
• Tracks and records all documents related to Medical and Group Insurance
• Liaises with the Payroll Manager to collect all documents related to payroll additions and deductions for new joiners and leavers
• Assists leavers with the off-boarding procedure and completes exit interviews
• Organizes all employee-related activities including Orientation Admin Day, Faculty Day, Birthday parties and other related events for staff and faculty
• Tracks and monitors all Human Resources expenses, verify invoices and debit notes, and submit them to Finance Department
• Compiles reports related to employee information, data and spreadsheets
• Ensures that all faculty and staff records are updated both in HRIS System Shared folder and as hardcopies in employee personal files
• Maintains the HR Store and organizes employee files safely
• Maintains confidentiality and privacy of the documents recorded
• Any other additional tasks as assigned

About American University in the Emirates (AUE)

AUE invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth where your expertise and aspirations find a welcoming environment.

At AUE we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and masters degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation) Ministry of Education United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business) and its degree programs (Bachelor of Business Administration Master of Business Administration Master of Sport Management) are accredited by AACSB as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design and Bachelor of Science in Animation in the College of Design the designation of Substantial Equivalency with accredited programs in the United States.

Required Experience

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