HR & Finance Support

Digital Qube Marketing; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic marketing firm based in Abu Dhabi is seeking a capable HR & Finance Assistant. This role involves managing payroll, financial assistance, and HR visa formalities. Ideal candidates will have a diploma and at least 2 years of experience in a similar role, with strong skills in Microsoft Excel and MS Word. We value effective communication and the ability to work within a multicultural team. If you're keen to boost productivity in a growing environment, apply now!

Qualifications

• Minimum 2 years of experience in an HR & finance assistant role.
• Ability to work with multicultural teams in a professional manner.
• Excellent spoken and written English.

Responsibilities

• Assisting with monthly staff salary payments.
• Generating invoices and updating expenses.
• Ensuring all required documents for visas are completed.

Skills

Microsoft Excel

MS Word

Communication skills

Relationship management

Detail oriented

Time management

Organisation skills

Education

Diploma

Job description

Overview

Location: Abu Dhabi

Duration: Full time/Part time/Freelance/Remote

Digital Qube has a dynamic and flexible team of vibrant consultants who provide administrative HR & Finance tasks to boost productivity as the company grows. The roles evolve as the company grows. We value confident and outgoing personalities who revel in analytical observations and are committed to accomplishing the job at hand, at speed. Unflappable personalities that can create strong processes for daily book-keeping and administrational duties involved in HR and visa processing, influencing others and mapping out effective processes.

Responsibilities

• Financial Assistance
  • Working closely with the MD to ensure that all financial systems & processes are up to date
  • Happy to work with clients to understand their internal financial processes and to systematically produce necessary paperwork
  • Generating invoices
  • Updating expenses
  • Ensuring online financial systems are correct
  • Following up on invoices from clients
  • Assisting with VAT reports
  • Updating expenses in the system
  • Bookkeeping
  • Ensuring debtors are on time with the payments
  • Ensuring all payments to team members are managed and fulfilled
• Payroll
  • Assisting with the smooth operation of monthly staff salary payments
  • Issuing cheques and securing MD signature
  • Utilising finance systems to process online payments and acquiring MD approval
  • Organising cash payments where needed
  • Ensuring all staff payments are systematically recorded in finance system
• HR & visa formalities
  • Assisting MD to set up quarterly performance review meetings with individual staff
  • Vacation leave management
  • Timesheet management
  • Checking the monthly time sheets submitted by staff and coordinating with MD; matching projects against budgets
  • Creating an organised log sheet to track holiday leave of staff
  • Ensuring all staff on hand have valid visas by completing relevant application forms where necessary
  • All essential documents pertaining to visas to be collected and submitted in a timely manner
  • Assisting staff to ensure all required documents are carefully completed
  • Working with government bodies to follow up on any backlog of documents
  • Assisting MD with payments for visa costs

Personal Specification / Qualifications

• Min 2 years of experience in an HR & finance assistant role
• Diploma level as a minimum
• Microsoft Excel and MS Word
• Ability to work with multicultural teams in a professional manner
• Quick to learn online financial systems
• Savvy with online systems & quick learner of new technology
• Strong relationship management skills with internal and external stakeholders
• Impressive communication skills
• An eye for detail
• A meticulous approach to work
• Ability to deal with clientele in a tactful diplomatic manner
• A persevering and unabashed personality
• Excellent time management and organisation skills
• Having a systematic approach to work
• Excellent English – spoken and written

Min 2 years of experience in an HR & finance assistant role

Diploma level as a minimum

Microsoft Excel and MS Word

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