General Assistant

Hitachi Vantara Corporation; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A global transportation solutions company is seeking a General Assistant to join their team in Dubai & Abu Dhabi. The successful candidate will handle a variety of administrative tasks including travel arrangements, database management, and communication with visitors. Candidates should have 3 to 5 years of experience, a Bachelor's degree, and proficiency in Microsoft tools. Arabic is a plus. This role plays a pivotal part in ensuring the smooth operation of the organization.

Qualifications

• 3 to 5 years of expertise required.
• Proficiency in English is essential.
• Knowledge of Arabic is a plus.

Responsibilities

• Booking and arranging travel and accommodation.
• Managing databases and filing system.
• Editing presentations and managing meetings.
• Handling phone calls and inquiries.
• Coordinating events and managing petty cash.

Skills

Organizational skills

Strong communication

Interpersonal skills

Problem solving skills

Education

Bachelor’s Degree

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting‑edge of digital transformation and technology. From the multi‑cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Description

Hitachi Rail is looking for an enthusiastic self‑motivated General Assistant who thrives in a fast‑paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Dubai & Abu Dhabi – UAE.

Who We Are

Hitachi Rail is an international leader with a global presence in signaling and the implementation of integrated transport systems for freight and passenger railways, as well as mass transit systems. We design, manufacture and implement signaling systems for the management and control of freight and passenger traffic on mainline railways as well as metros.

Hitachi Rail is not only a valuable company, but a company based on values. We believe that our five key values guide our actions and make Hitachi Rail a competitive, effective company: Customer Focus, Innovation and Excellence, People, Team Spirit, and Integrity.

Accountabilities

• Booking and arranging travel and accommodation aligned with the company procedures
• Managing databases and filing system
• Organizational skills
• Editing of presentations
• Management of Country Manager Meetings recording monthly MOM
• Collecting all the documents that need to be signed
• Manage petty cash (if assigned)
• High level of integrity, accountability and initiative
• Expenses management (if assigned)
• Events coordinationStrong communication, interpersonal and problem solving skills
• Receive all the company packages
• PO Box management (correspondences)
• Front desk
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Discretion and an understanding of confidentiality issues
• Manage the stationery in the branch aligned with facility management, including kitchen needs

Technical requirements

• 3 up to 5 years of expertise
• Microsoft (Power Point, Excel... Etc.)
• Outlook

Education

• Bachelor’s Degree

Languages

• English Proficiency
• Arabic is a plus

We thank all applicants for their interest; however, only those under consideration will be contacted.

Join us at http://sts.hitachirail.com/en/careers

It is our commitment at Hitachi Rail to create a diverse environment, and we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, national origin, genetics, disability, age, or status.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment – we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail