Front Desk & Office Operations Specialist

Ghobash Group; Dubai; On-site; AED 60,000 - 120,000; Part time

Job summary

A well-known UAE company is looking for a part-time receptionist to manage incoming calls, receive guests, and coordinate various administrative tasks. Responsibilities include maintaining logs of inquiries, handling HR documents, ensuring cleanliness of facilities, and supporting the Office Assistant. Ideal candidates must have a diploma or bachelor's degree, proficiency in Microsoft Office, and a valid UAE driving license. This role demands excellent communication and organizational skills.

Qualifications

• Diploma or bachelor's degree from a recognized University or Institution.
• Proficiency with Microsoft Office Products (Outlook, Word & Excel).
• UAE valid Driving License.

Responsibilities

• Attend and screen all incoming and outgoing calls.
• Keep a log of all incoming inquiries.
• Receive guests courteously and offer beverages.
• Responsible for mail courier pickup arrangement and distribution.
• Coordinate with the Office Assistant for refreshments.
• Ensure cleanliness in the reception area and conference rooms.
• Coordinate with security regarding parking requests.
• Responsible for reservation of conference and training rooms.
• Receive and scan HR and recruitment documents.
• Maintain joining kits for new joiners.
• Manage stationary stocks and supplies.
• Update attendance in Time and Attendance Software.
• Generate attendance reports as needed.
• Prepare expense claims if needed.
• Attend any other duties as required.

Skills

Proficiency with Microsoft Office Products

Ability to learn new software

Education

Diploma or bachelor's degree from a recognized University or Institution

Tools

Time and Attendance Software (TAS)

Job description

A well-known UAE company is looking for a part-time receptionist to manage incoming calls, receive guests, and coordinate various administrative tasks. Responsibilities include maintaining logs of inquiries, handling HR documents, ensuring cleanliness of facilities, and supporting the Office Assistant. Ideal candidates must have a diploma or bachelor's degree, proficiency in Microsoft Office, and a valid UAE driving license. This role demands excellent communication and organizational skills.