Fleet Supervisor

Independent Food Company; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading logistics firm based in Dubai is seeking a Logistics Supervisor to manage the logistics fleet and ensure timely schedules, safety compliance, and coordination with various teams. The ideal candidate will be responsible for preparing duty schedules, monitoring dispatch operations, and maintaining all required transport documentation. Strong organizational skills and experience in logistics management are essential. Competitive salary and benefits offered.

Qualifications

• Experience in logistics management or a related field.
• Strong organizational skills and attention to detail.
• Ability to manage schedules and coordinate with multiple teams.

Responsibilities

• Prepare duty schedule for the logistics fleet and drivers.
• Ensure drivers carry out vehicle inspection checklists.
• Monitor loading and dispatching as per standards.
• Maintain documents related to transport and logistics.

Skills

Logistics management

Team coordination

Time management

Safety compliance

Job description

1. Prepare duty schedule for the logistics fleet (Trucks & Vans) and drivers.
2. Share the prepared duty schedule with CK & Warehouse team to ensure the team is aligned with the prepared duty schedule.
3. Ensuring the fleet drivers arriving for work on time and they carry out of vehicle inspection check list
4. Ensuring enough space to park the trucks/vans in front of CK & CS without hindering the regular dispatch operation.
5. Monitoring the loading & dispatching and ensure the compliance as per INDPT QC standard.
6. Coordinating with CK & CS dispatch team to ensure the loading is done as per the prepared transport schedule.
7. Ensure the load list or transfer list are matching to the physical quantity loaded in the truck and monitor that drivers capture the same data.
8. Once the transfer list is verified by dispatch supervisor from CK & CS, checking the same and ensure there are no variance in loading.
9. Ensure there is no damage at loading area which poses a threat to the vehicle, loading/unloading team, driver and assets of the company.
10. Check the GPS tracker and monitor the movement and temperature of the truck and ensure no exceeded waiting time at any place as well as no temperature fluctuations.
11. Ensure the maintenance and cleaning of each truck are happening at regular interval.
12. Ensure that drivers update the check list and follow the safety compliance of INDPT standard.
13. Brief the drivers about their daily schedule daily and communicate if any last minute changes in route planning.
14. Coordinate with the drivers to get the offloading done with receiving sites. If any challenges which are beyond the control of logistics supervisor, report and communicate with line manager.
15. Once the vehicles are back to station (CK/CS/Warehouse), make sure the drivers are parking the trucks for cleaning and sanitization.
16. Ensure the stewards are cleaning the truck properly inside the chiller unit as per INDPT QC standard.
17. Get the invoices and bills from the transport providers and issue corresponding LPO on time and follow up with finance for timely payment to ensure the continuity of service.
18. Any fines & penalties due to any reason must be recorded and reported to line manager to take corrective action to settle the fines/penalties as per the company policy.
19. Ensure to adhere the health & safety compliance of INDPT standard.
20. Maintain records of all transport related documents such as, vehicle registration, drivers licenses, chiller calibration certificates, maintenance records, route plans, driver schedule, fuel, Salik, washing and servicing bills, accident reports etc.
21. Prepare weekly/monthly reports of fleet performance, cost savings initiative, routing and performance optimization.
22. Work with all other departments of INDPT to fulfil the logistics requests for store opening, store closing, internal and external asset transfers from outlets to warehouse and vice versa.