Executive Secretary FandB Coordinator I DoubleTree By Hilton Sharjah

TALENTMATE; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading hotel chain in Sharjah is seeking an Executive Secretary/F&B Coordinator to manage the daily operations of the Executive office. Responsibilities include coordinating the General Manager's schedule, liaising with department heads, and assisting in planning special events. The ideal candidate will possess a Bachelor's degree in Hospitality Management or Business Administration along with strong communication and organizational skills. Proficiency in MS Office and experience in a similar role is essential. This full-time position offers a dynamic work environment.

Qualifications

• Minimum 2-3 years of experience in a similar role.
• Flexibility to respond to different work situations.
• Strong verbal and written communication skills.

Responsibilities

• Manage the General Manager's calendar and appointments.
• Prepare correspondence and reports for the GM.
• Coordinate communication between GM and department heads.
• Assist in planning special events and VIP arrangements.

Skills

Communication skills

MS Office proficiency

Organizational skills

Multitasking abilities

Interpersonal skills

Knowledge of F&B operations

Education

Bachelor's degree in Hospitality Management or Business Administration

Job description

Job Description

An Executive Secretary/ F&B Coordinator is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

What will I be doing?

Administrative Support To General Manager

• Manage the General Manager’s calendar, meetings, travel arrangements, and appointments.
• Prepare correspondence, reports, presentations, and confidential documents.
• Handle incoming calls, emails, and communication on behalf of the GM.
• Maintain accurate filing systems and ensure document confidentiality.
• Liaise with department heads to follow up on action plans and deadlines.
• Coordinate GM’s participation in owner meetings, cluster communications, and brand initiatives.
• Support in preparing monthly performance reports and executive summaries.

F&B Coordination

• Assist the F&B Department in scheduling meetings and circulating follow-ups.
• Support in planning special events and VIP arrangements.

Communication & Liaison

• Act as a central communication point between GM, HODs, and the F&B team.
• Ensure timely flow of information and documentation to relevant stakeholders.
• Coordinate with HR for departmental trainings, new joiner onboarding, and communication updates.

What are we looking for?

Skills

• Qualifications & Skills:
• Bachelor’s degree in Hospitality Management, Business Administration, or related field. (Advantage)
• Minimum 2-3 years of experience as an Executive Secretary, F&B Coordinator, or similar role in hospitality.
• Strong communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Knowledge of Food and Beverage (F&B) operations is an advantage.
• Fluency in English required.
• Excellent verbal and written communication skills.
• Excellent administration skills.
• Flexibility to respond to a range of different work situations.

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous administrative experience in a fast-paced environment.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended‑stay suites and mid‑priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Work Locations

DoubleTree by Hilton Sharjah Waterfront Hotel & Suites

Schedule

Full‑time

Brand

Doubletree by Hilton

Job

Guest Services, Operations, and Front Office

Job Details

• Role Level: Entry-Level
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Sharjah
• Job Function: Administrative Support
• Industry/Sector: Hospitality