Executive Assistant To The Managing Director

ReThink; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic company in Dubai is seeking an experienced Secretary to manage executive calendars, coordinate travel arrangements, and prepare various documents. The ideal candidate should possess over 3 years of administrative experience and have excellent organizational and communication skills. This role entails managing confidential information with discretion and attending meetings as required.

Qualifications

• Minimum of 3 years of secretarial or administrative experience.
• Ability to quickly learn and adapt to new tasks.
• Excellent communication and organizational abilities.

Responsibilities

• Manage executives’ calendars and schedule meetings.
• Organize travel arrangements for executives.
• Prepare and edit documents and reports.
• Handle confidential information responsibly.
• Attend meetings and record minutes.

Skills

Secretarial experience

Adaptability

Attention to detail

Organizational skills

Communication skills

Job description

Responsibilities

• Manage executives’ calendars, schedule meetings, and coordinate appointments.
• Organize travel arrangements including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with integrity and discretion.
• Attend meetings and take minutes as required.
• Liaise with internal departments and external stakeholders on behalf of executives.

Skills

• 3+ years of secretarial/administrative experience.
• Ability to learn quickly and adapt to new tasks and challenges.
• Strong attention to detail with the ability to manage multiple tasks independently.
• Excellent organizational and communication skills.