Executive Assistant to Chief Executive Officer

CoinW; United Arab Emirates; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in the finance sector is seeking an experienced Executive Assistant to support executives and manage their schedules. The ideal candidate will have 3-5 years of experience, exceptional organizational skills, and fluency in English and Chinese. This role involves coordinating meetings, handling administrative tasks, and providing top-notch customer service in a dynamic environment.

Qualifications

• 3-5 years of experience as an executive assistant or secretary, preferably in finance.
• Fluent in English and Chinese.
• Familiarity with Blockchain is a plus.

Responsibilities

• Coordinate executives' schedules and manage diaries.
• Support meetings by preparing agendas and taking minutes.
• Handle administrative tasks like travel booking and document preparation.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Problem-solving

Tools

Microsoft Office

Notion

Google Docs

Zoom

Telegram

Signal

Job description

What you'll be doing

• Coordinating executives schedules and managing their diaries to optimize productivity
• Arranging and providing support for meetings, including preparing agendas, taking minutes, and distributing follow-up materials
• Handling a wide range of administrative tasks, such as travel booking, expense processing, and document preparation
• Acting as the primary point of contact for internal and external stakeholders, responding to inquiries and providing exceptional customer service
• Assisting with special projects and ad-hoc tasks as required
• Maintaining confidentiality and discretion when handling sensitive information

What we're looking for

• At least 3-5 years of experience as an executive assistant or secretary, preferably within the finance industry
• Exceptional organizational and time management skills, familiarity with modern workflow & collaboration tools (notion, discord, google docs, zoom, telegram, signal, etc)
• Strong communication and interpersonal skills, with fluent English & Chinese speaking
• Familiarity with the Blockchain ecosystem is a plus
• Proficient in using Microsoft Office suite and other relevant software
• Organized, efficient, and detail-oriented and a commitment to delivering high-quality work
• A proactive and adaptable approach to problem-solving