Executive Assistant to C-Suite Executives

The Arts Club Dubai; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prestigious private members' club in Dubai is seeking an experienced Executive Assistant to provide dedicated support to the CEO and CFO. Responsibilities include managing schedules, preparing reports, and coordinating travel arrangements. The ideal candidate has proven experience in a similar role, exceptional organisational skills, and proficiency in Microsoft Office Suite. Competitive remuneration and benefits package offered.

Benefits

Competitive remuneration and benefits package

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant or in a similar high-level administrative role supporting C-suite executives.
• Exceptional organisational, time-management and multitasking skills.
• Strong written and verbal communication skills, with professional business correspondence etiquette.
• Demonstrated ability to exercise sound judgement, discretion and confidentiality.

Responsibilities

• Provide dedicated administrative support to the CEO and CFO.
• Serve as the primary liaison between executives, senior leadership and stakeholders.
• Manage correspondence, reports, and presentations on behalf of the executive team.
• Plan and manage complex domestic and international travel arrangements.
• Coordinate and support the planning of corporate events and meetings.

Skills

Organisational skills

Time-management

Multitasking

Written communication

Verbal communication

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

About Us

The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. It is the first international outpost of the celebrated and historical private members’ club, established in 1863 in Mayfair, London. The Club’s membership is a growing community of like‑minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.

The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.

What will you do

• Provide dedicated administrative support to the CEO and CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.
• Serve as the primary liaison and point of contact between executives, senior leadership and key stakeholders.
• Prepare, draft and manage correspondence, reports, presentations and briefing materials on behalf of the executive team.
• Ensure the executives are well‑prepared for meetings by compiling agendas, supporting documents and post‑meeting follow‑up on action items.
• Operational Coordination: Plan, organise and manage complex domestic and international travel arrangements, including flights, accommodations, transportation and detailed itineraries.
• Maintain organised records of documents, contracts and reports to ensure accuracy, confidentiality and easy accessibility.
• Coordinate and support the planning of corporate events, off‑site meetings and internal functions for the executive office.
• Oversee administrative processes such as expense reporting, attendance tracking and procurement for the executive office.
• Project and Communication Management: Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.
• Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.
• Maintain strict confidentiality and discretion in handling all business, personnel and strategic matters.
• Demonstrate professionalism, integrity and discretion at all times, representing the company’s values and standards of excellence.
• Maintain a high standard of personal appearance and conduct, serving as a role model within the organisation.
• Attend required meetings, briefings and training sessions as directed by management.
• Contribute to continuous improvement by proactively suggesting enhancements to processes, systems and office efficiency.
• Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.

What we are looking for

• Proven experience as an Executive Assistant, Personal Assistant or in a similar high‑level administrative role supporting C‑suite executives.
• Exceptional organisational, time‑management and multitasking skills with the ability to manage competing priorities.
• Strong written and verbal communication skills, with professional business correspondence etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
• Demonstrated ability to exercise sound judgement, discretion and confidentiality.
• Experience in complex scheduling and international travel coordination.
• Bachelor’s degree preferred; equivalent experience may be considered.

Benefits

The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.