Executive Assistant

Gulf Workforce; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading stockiest and distributor company in Dubai seeks a highly organized Executive Assistant/Secretary to support its executive team. The ideal candidate will have a Bachelor's degree and 2-4 years of administrative experience. Responsibilities include managing executives' calendars, preparing reports, handling communications, and maintaining records. Competitive salary of AED 4,000 to 5,000, plus standard UAE labor benefits, awaits the successful candidate.

Benefits

Salary + Visa + Other standard benefits as per the UAE Labor law

Qualifications

• 2 - 4 years in an administrative or secretarial role.

Responsibilities

• Manage the executives calendar, appointments, board meetings, and conferences.
• Attend meetings, take accurate minutes, and distribute them as needed.
• Screen and direct phone calls, emails, and other correspondence.
• Handle and prioritize all outgoing and incoming documents.
• Arrange travel, accommodations, and itineraries for executives.
• Maintain confidentiality of sensitive information.
• Organize and maintain both electronic and paper records.
• Conduct research and prepare presentations or reports as required.

Skills

Excellent letter drafting and communication skills

Strong organizational and time-management abilities

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Ability to multitask and prioritize workload effectively

Strong negotiation and interpersonal skills

Education

Bachelor's Degree in Business Administration or a related field

Job description

About the job Executive Assistant/Secretary

About the Company

Join an established company, a leading stockiest and distributor of structural steel. We are looking for a highly organized and proactive Executive Assistant/Secretary to support its executive team.

Location: Jebel Ali Free Zone, Dubai

Salary: AED 4,000 AED 5,000 + Other Benefits

Key Responsibilities

• Manage the executives calendar, appointments, board meetings, and conferences.
• Attend meetings, take accurate minutes, and distribute them as needed.
• Screen and direct phone calls, emails, and other correspondence.
• Handle and prioritize all outgoing and incoming documents.
• Arrange travel, accommodations, and itineraries for executives.
• Maintain confidentiality of sensitive information.
• Organize and maintain both electronic and paper records.
• Conduct research and prepare presentations or reports as required.

Requirements & Qualifications

• Education: Bachelor's Degree in Business Administration or a related field.
• Experience: 2 - 4 years in an administrative or secretarial role.

Skills

• Excellent letter drafting and communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize workload effectively.
• Professional, presentable, and well-groomed appearance.
• Strong negotiation and interpersonal skills.

Salary + Visa + Other standard benefits as per the UAE Labor law.