Executive Assistant / Personal Assistant / Office manager

High Street Resources; Dubai; On-site; USD 60,000 - 90,000; Full time

Job summary

A leading company in the UAE is seeking a versatile candidate for the role of Executive Assistant, Personal Assistant, and Office Manager. This opportunity involves providing comprehensive support to senior executives, managing office operations, and coordinating various projects. The ideal candidate should possess strong organizational skills, a bachelor’s degree in a relevant field, and proven experience in a similar hybrid role.

Qualifications

• Bachelor’s degree in Business Administration or Finance required.
• Proven experience in executive and office management roles necessary.
• Fluency in English with exceptional communication skills desired.

Responsibilities

• Manage complex executive schedules and communications.
• Oversee daily office operations and workplace efficiency.
• Coordinate cross-departmental projects and prepare detailed reports.

Skills

Organizational skills

Communication skills

Multitasking

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Finance

Tools

MS Office Suite

Job description

We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling diverse responsibilities.

Key Responsibilities :

Executive & Personal Assistance :

• Provide end-to-end support to senior executives, managing complex schedules, travel arrangements, and confidential communications.
• Act as the primary point of contact between executives and internal / external stakeholders.
• Anticipate executive needs and proactively address administrative tasks and special projects.

Office Management :

• Oversee the smooth day-to-day operations of the office, ensuring a professional and efficient workspace.
• Manage relationships with vendors, service providers, and internal teams to maintain office functionality.
• Plan and coordinate company events, meetings, and employee engagement activities.

Project & Workflow Coordination :

• Take ownership of cross-departmental projects, ensuring timely delivery and alignment with organizational goals.
• Prepare detailed reports, presentations, and documentation to support decision-making.
• Conduct research on various topics to assist with business strategy and operations.
• Maintain accurate records of financial transactions, including budgets and expense reporting.
• Liaise with finance teams to ensure compliance with internal and international financial policies.
• Optimize administrative processes to enhance efficiency and minimize redundancy.

Qualifications & Skills :

Educational Background :

• Bachelor’s degree in Business Administration, Finance, or a related field.

Experience :

• Proven experience in a hybrid role encompassing Executive Assistance, Personal Assistance, and Office Management.
• Background in finance or working within international organizations is essential.
• Experience in multinational corporate environments with an understanding of global business practices.

Core Competencies :

• Outstanding organizational and multitasking abilities, with a knack for prioritization.
• Exceptional communication skills, both written and verbal, with fluency in English.
• Advanced proficiency in MS Office Suite and other productivity tools.
• Ability to work independently, exercise sound judgment, and demonstrate a high level of initiative.