Executive Assistant (London or Dubai)

Marriott Hotels Resorts; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global hospitality company in Dubai seeks an Executive Assistant to manage executive schedules, handle travel logistics, and offer organizational support. The ideal candidate will have extensive administrative experience, strong communication skills, and proficiency in tools like Oracle AP and Concur. Join our inclusive team where your contributions are valued and professional growth is encouraged. This role demands commitment to confidentiality and professionalism in guest interactions.

Qualifications

• 35 years of administrative experience, ideally supporting executives.
• Skilled in managing calendars, travel, and logistics.
• Proven collaboration across all organizational levels.

Responsibilities

• Manage executive's calendar and travel arrangements.
• Handle sensitive matters with discretion.
• Prepare and edit documents for accuracy.

Skills

Calendar management

Travel logistics

Strong communication

Analytical problem-solving

Proficient in Excel

Proficient in PowerPoint

Tools

Oracle AP

Concur

Job description

Description

Position Description

The Executive Assistant is responsible for managing the executive's calendar, handling travel arrangements and logistics, and maintaining both digital and paper-based filing systems. This role involves preparing various documents, processing invoices and expenses, and operating standard office equipment. The Executive Assistant ensures adherence to company policies, maintains confidentiality, and supports a collaborative team environment. The role also includes guest interaction responsibilities requiring professionalism and a service-oriented demeanor.

Scope

Location: London or Dubai

Language Requirements: Fluent in English (spoken and written)

Key Responsibilities

Policies & Procedures

• Maintain confidentiality and protect company and employee information.
• Adhere to company policies and perform additional duties as assigned.

Communication

• Respond to inquiries professionally and courteously.
• Prepare, proofread, and edit documents for accuracy and clarity.

Collaboration

• Handle sensitive matters with discretion and respect.
• Foster positive relationships and support a collaborative team environment.

Administrative Support

• Manage calendars, travel logistics, and expense reporting.
• Process invoices and billing using Oracle AP and Concur.
• Prepare reports, presentations, and meeting minutes.
• Maintain department records, TEAMS site, and attendance tracking.

Candidate Profile

• 35 years of administrative experience, ideally supporting executives.
• Skilled in calendar, travel, and logistics management.
• Strong communicator with proven collaboration across all levels.
• Analytical, organized, and proactive problem-solver.
• Proficient in Excel and PowerPoint; tech-savvy and independent.

Why Join Marriott International

At Marriott International we believe in putting people first. As an Administrative Assistant you'll be part of a global team that values inclusion, collaboration, and professional growth. We offer a supportive work environment where your contributions are recognized and your career can thrive.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and are committed to non-discrimination on any protected basis such as disability, veteran status, or any other basis covered under applicable law.