Executive assistant For commodities trading company

Naviferts DMCC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading international trading company in Dubai is looking for a proactive Executive Assistant to support the Chairman. Responsibilities include managing daily schedules, coordinating with various departments, and representing the Chairman professionally to clients and partners. Ideal candidates should have 4–10 years of experience supporting senior leadership, a strong command of English, and exceptional organizational skills. This is an opportunity to thrive in a fast-paced international environment.

Qualifications

• 4–10 years of experience supporting senior leadership (CEO/Chairman/MD level).
• Experience in trading, commodities, logistics, shipping, or related industries preferred.
• Strong command of English (spoken & written).

Responsibilities

• Manage the Chairman’s daily schedule, appointments, meetings, and travel arrangements.
• Coordinate closely with Trading, Operations, Finance, Logistics, and External Partners.
• Serve as a professional representative of the Chairman to clients and partners.

Skills

Organizational skills

Communication skills

MS Office proficiency

Interpersonal skills

Problem-solving

Education

Bachelor’s degree

Master’s degree (advantage)

Tools

Excel

PowerPoint

Outlook

Job description

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Founder & Chairman. This role requires exceptional communication skills, strong business judgment, a high degree of professionalism, and the ability to manage multiple priorities in a fast-paced international trading environment.

The ideal candidate will serve as the primary point of contact and trusted partner to the Chairman, ensuring smooth coordination of all executive activities, strategic priorities, and daily workflow.

Key Responsibilities

1. Executive Support & Office Management

• Manage the Chairman’sdaily schedule, appointments, meetings, and travel arrangements.
• Handleemail communication, follow-ups, and document managementon behalf of the Chairman.
• Preparepresentations, reports, business summaries, minutes of meetings, and follow-up trackers.
• Maintain strictconfidentialityof sensitive documents, business information, and executive communications.

2. Business Coordination & Internal Alignment

• Coordinate closely withTrading, Operations, Finance, Logistics, Compliance, and External Partners.
• Support in monitoring ongoing deals, deadlines, supplier/buyer communication, and key business updates.
• Track action items assigned by the Chairman to internal teams and ensure timely follow-ups.
• Assist with preparingcommercial documents, business briefs, and data required for decision-making.

3. Communication & Stakeholder Management

• Serve as a professional representative of the Chairman to clients, partners, suppliers, and government bodies.
• Draft high-quality business emails, internal memos, and corporate correspondence.
• Handle incoming calls, enquiries, and coordinate with international stakeholders across time zones.

4. Travel, Events & Meeting Coordination

• Organise complexinternational and domestic travel itineraries, hotel bookings, and visa arrangements.
• Plan and coordinate board meetings, internal leadership meetings, external visits and client engagements.
• Handle logistics for conferences, exhibitions, and industry events.

5. Operational & Administrative Support

• Maintain executive files, contracts, and confidential databases.
• Manage expense reports, reimbursements, and company credit card statements.
• Assist in personal tasks on a need basis, ensuring a balance between professionalism and discretion.

Skills

Qualifications & Requirements

• Bachelor’s degree required; Master’s degree or business-related education an advantage.
• 4–10 yearsof experience supporting senior leadership (CEO/Chairman/MD level).
• Experience intrading, commodities, logistics, shipping, or related industriespreferred.
• Strong command ofEnglish(spoken & written). Arabic or Hindi is an advantage.
• Exceptional skills inMS Office (Excel, PowerPoint, Outlook)and digital productivity tools.
• Ability to multitask, prioritize, and operate independently with minimal supervision.
• Highly organized, polished, and professional in both presentation and communication.
• Strong interpersonal skills and the ability to work with multicultural teams.
• High integrity, loyalty, and a strong sense of confidentiality.

Key Competencies

• Executive presence & professionalism
• Communication & stakeholder management
• Problem-solving & decision-making
• Time management & multitasking
• Attention to detail
• Confidentiality & discretion
• Proactive and solution-oriented mindset