Executive Assistant

WovV Technologies; Remote; AED 60,000 - 80,000; Full time

Job summary

تبحث شركة تقنية رائدة في الإمارات العربية المتحدة عن مساعد تنفيذي ذو خبرة لدعم المدير التنفيذي. يُعتبر إتقان اللغة العربية ضروريًا. سيتولى المرشح المسؤوليات الإدارية المتنوعة ويجب أن يتمتع بمهارات تنظيم ممتازة وقدرة على العمل ضمن بيئات بدء تشغيل سريعة. يتطلب ذلك القدرة على اتخاذ قرارات مستنيرة وإدارة الأجندة بحرفية.

Qualifications

• خبرة سابقة مثبتة كمساعد تنفيذي أو في دور مشابه.
• يتطلب إتقان Microsoft Office والتواصل عبر البريد الإلكتروني.
• القدرة على العمل في بيئة بدء تشغيل كثيفة.

Responsibilities

• إدارة التقويمات لأغراض CEO.
• توفير الدعم الإداري الشامل.
• التنسيق مع أصحاب المصلحة والمشاريع.

Skills

إدارة التقويم

مهارات التواصل الشفوي والكتابي باللغة الإنجليزية

إتقان اللغة العربية

إدارة المشاريع

القدرة على اتخاذ القرارات

القدرة على العمل ضمن فريق متنوع

تنظيم ممتاز

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

الوصف الوظيفي

Job Description: Executive Assistant to Founder & CEO

Location: United Arab Emirates (Remote)

Experience: 1+ Years (Fresher are also welcome)

Mandatory: Native Arabic language

Key Roles and Responsibilities:

• Provide sophisticated calendar management for CEO
• Strong verbal and written communication skills in English. Proficiency in Arabic is a Mandatory
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation:including: assisting with special projects; designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Provides a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items
• Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken
• To draft correspondence and other documentation to the CEO’s specification
• Working on a few project tracking. Should be open to take up varied tasks
• Coordinating with bankers for various queries and resolutions

Requirements:

• Proven prior experience as Executive Assistant or similar role
• Mandatory - Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Email communications
• Thrive in an intense, do-it-yourself, start-up environment
• Ability to work well within a cross-functional team environment and diverse communities
• Ability to switch gears at a moment’s notice
• Exceptional organisational skills and impeccable attention to detail
• Make appropriate, informed decisions regarding priorities and available time
• Able to maintain a high level of integrity and discretion in handling confidential information