Executive Assistant

Black & Grey HR; Mohadhub; On-site; AED 60,000 - 120,000; Full time

Job summary

A globally recognized logistics services company is seeking an Executive Assistant to the CEO. The role involves providing comprehensive administrative and secretarial support, managing the CEO’s daily schedule, and handling confidential information. The ideal candidate should have 3-5 years of experience in a similar role, excellent communication and organizational skills, and proficiency in MS Office. This position offers an attractive salary along with benefits.

Benefits

Attractive Salary + Benefits

Qualifications

• 3-5 years of experience in an Executive Assistant role.
• Prior experience supporting senior management is preferred.
• High level of professionalism and discretion is required.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage the CEO’s calendar and appointments.
• Prepare correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Coordinate communications on behalf of the CEO.
• Organize travel and itineraries as required.
• Prepare agendas and take minutes for meetings.
• Maintain filing systems and ensure documentation.
• Liaise with senior management and stakeholders.
• Support ad-hoc tasks as assigned by the CEO.

Skills

Excellent written and verbal communication skills

Strong organizational skills

Time-management abilities

Proficiency in MS Office

Ability to multitask

Professionalism and discretion

Fluent in English

Job description

Black & Grey HR is recruiting for a globally recognized logistics services company. Our client is looking for an Executive Assistant (EA) to the CEO to provide comprehensive administrative and secretarial support. The ideal candidate will act as a key point of contact, manage the CEO’s daily schedule, handle confidential information with discretion, and ensure smooth day-to-day operations.

Responsibilities

• Provide full administrative and secretarial support to the CEO
• Manage and coordinate the CEO’s calendar, meetings, and appointments
• Prepare, draft, and edit correspondence, emails, reports, and presentations
• Handle confidential and sensitive information with a high level of discretion
• Coordinate internal and external communications on behalf of the CEO
• Arrange travel, accommodation, and itineraries as required
• Organize meetings, prepare agendas, take minutes, and follow up on action items
• Maintain filing systems (electronic and physical) and ensure proper documentation
• Liaise with senior management, clients, vendors, and other stakeholders
• Support ad‑hoc administrative tasks as assigned by the CEO

Requirements

• 3–5 years of experience in a secretarial or Executive Assistant role
• Prior experience supporting senior management or a CEO is highly preferred
• Excellent written and verbal communication skills
• Strong organizational and time‑management abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• High level of professionalism, discretion, and confidentiality
• Fluent in English is required

Benefits

• Attractive Salary + Benefits