Executive Assistant

DAMAC Properties; Dubai; On-site; AED 257,000 - 368,000; Full time

Job summary

A leading real estate firm in Dubai is looking for an exceptional Executive Assistant to provide high-level strategic support to a C-suite executive. The ideal candidate will have over 7 years of experience supporting C-suite executives in high-pressure environments. Responsibilities include managing complex calendars and global travel arrangements, being a trusted liaison with stakeholders, and adapting to shifting priorities while maintaining professionalism. This full-time role requires availability beyond standard hours.

Qualifications

• Minimum 7+ years of experience as an Executive Assistant supporting C-suite executives.
• Proven experience in high-demand, fast-paced environments.
• Ability to manage senior stakeholders effectively.

Responsibilities

• Provide comprehensive 1:1 support to a C-suite executive.
• Coordinate international travel arrangements end-to-end.
• Anticipate conflicts and prioritize meetings effectively.

Skills

Organizational skills

Multitasking

Problem-solving skills

Communication skills

Emotional intelligence

Job description

Executive Assistant to C-Suite Executive

Location : Dubai, UAE

Employment Type : Full-time | 6-day work week | Highly flexible working hours

Role Overview

We are seeking an exceptional Executive Assistant (EA) to provide high-level, strategic, and confidential support to a C-suite executive. This role requires a seasoned professional with a strong personality, exceptional judgment, and the ability to operate in a fast-paced, high-pressure, and constantly evolving environment.

Key Responsibilities

• Provide comprehensive 1:1 support to a C-suite executive, managing complex calendars, scheduling, and global travel arrangements
• Act as a trusted liaison between the executive and internal/external stakeholders, including board members, senior leadership, investors, and partners
• Exercise discretion and sound judgment when handling highly confidential and sensitive information
• Proactively manage an ever-changing calendar across multiple time zones
• Coordinate international travel end-to-end (visas, flights, accommodation, itineraries, ground transport)
• Anticipate conflicts, prioritize meetings, and ensure optimal use of executive time
• Prepare meeting agendas, briefing documents, and follow-ups; track action items to completion
• Coordinate with internal departments to ensure alignment and execution of executive priorities
• Be available beyond standard working hours, including early mornings, late evenings, weekends, and during travel, as required
• Adapt to last-minute changes and shifting priorities with composure and efficiency

Required Qualifications & Experience

• Minimum 7+ years of experience as an Executive Assistant supporting C-suite–level executives (CEO, CFO, COO, Chairman, etc.)
• Proven experience working in high-demand, fast-paced environments
• Exceptional organizational, multitasking, and problem-solving skills
• Strong personality with confidence to manage senior stakeholders and push back when necessary
• Excellent written and verbal communication skills in English
• High emotional intelligence, professionalism, and discretion