Executive Assistant

Jobmaze FZ LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading UAE-based firm is seeking an experienced Executive Assistant to the CEO. In this role, you will manage the CEO's schedule, facilitate cross-department communication, and improve operational processes. The ideal candidate will have 7–9 years of experience supporting CEOs, possess a systems-driven mindset, and be adept at managing multiple priorities. This role plays a crucial part in ensuring organizational execution and communication effectiveness.

Qualifications

• 7–9 years of experience as an Executive Assistant supporting a CEO.
• Strong systems mindset with the ability to manage multiple parallel priorities.
• Confident in enforcing accountability and driving follow-ups.

Responsibilities

• Manage and prioritize the CEO's schedule, communication, and priorities.
• Monitor workflow dashboards daily and follow up with stakeholders.
• Draft internal communications and provide execution status updates.

Skills

Systems-driven mindset

Detail-oriented

Strong communication skills

Ability to enforce accountability

Job description

Role Overview

We are seeking a highly capable Executive Assistant to the CEO to act as the CEO's operational extension. This role is critical in protecting executive bandwidth, enforcing organizational discipline, and ensuring cross-department execution.

The ideal candidate is systems-driven, detail-oriented, and experienced in supporting CEOs in fast-paced, high-accountability environments.

Key Responsibilities

CEO Operational Support

• Manage and prioritize the CEO's schedule, communication, and priorities
• Prepare structured briefs, summaries, and reports
• Filter information and ensure only relevant, actionable items reach the CEO
• Maintain strict confidentiality at all times

System Monitoring & Enforcement

• Monitor workflow dashboards daily (overdue tasks, SLAs, unassigned items)
• Follow up with responsible stakeholders until task closure
• Enforce system-first communication (no WhatsApp/email bypassing)
• Ensure workflow systems remain the single source of truth

Cross-Department Coordination

• Track deliverables across Design, Operations, Procurement, Joinery, Estimation, and Planning
• Maintain a clear action tracker (owner, deadline, status, risks)
• Escalate non-performance or resistance to systems and processes

Communication & Reporting

• Draft and refine internal communications on behalf of the CEO
• Facilitate clear, structured cross-department communication
• Provide weekly execution status and risk updates

Process & Operational Improvement

• Identify recurring inefficiencies and execution gaps
• Recommend workflow improvements and accountability enhancements
• Support leadership maturity and execution discipline

Ideal Candidate Profile

• 7–9 years of experience as an Executive Assistant supporting a CEO
• Strong systems mindset with the ability to manage multiple parallel priorities
• Confident in enforcing accountability and driving follow-ups

Note: Only shortlisted candidates will be contacted.