Executive Assistant

Agile Consultants; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading consulting firm in the UAE is seeking a highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. This role involves managing executive schedules, coordinating communication, handling confidential information, and assisting in project coordination. The ideal candidate should have a degree in Engineering, 3–5 years of relevant experience, and strong organizational and communication skills. Proficiency in Microsoft Office and a proactive attitude are essential for success in this position.

Qualifications

• 3–5 years of experience as an Executive Assistant or in a similar senior administrative role.
• Excellent written and verbal communication skills in English.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage executives’ calendars, appointments, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as primary point of contact between senior management and external stakeholders.
• Coordinate meetings, prepare agendas, and follow up on action items.

Skills

Organizational skills

Communication skills

Microsoft Office Suite

Confidentiality

Proactive attitude

Education

Bachelor’s degree in Engineering

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Job Code: 008/001/119

Industry: Manufacturing

Job Brief: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage executive schedules, coordinate communication, handle confidential information, and assist in project coordination to ensure smooth day-to-day operations.

Responsibilities

• Manage executives’ calendars, appointments, and travel arrangements (domestic and international).
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as the primary point of contact between senior management, internal teams, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Maintain an efficient document management and filing system for easy retrieval of information.
• Support special projects, conduct research, and manage ad-hoc tasks as required.
• Anticipate the needs of executives to ensure the timely completion of key tasks and deliverables.

Qualifications

• Bachelor’s degree in Engineering is required.
• 3–5 years of experience as an Executive Assistant or in a similar senior administrative role.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Professional demeanor, proactive attitude, and strong attention to detail.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Flexibility to work in either Riyadh or Dammam.

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