Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and inf[...]

Qureos Inc; Abu Dhabi; On-site; AED 400,000 - 500,000; Full time

Job summary

A prominent company in the UAE is seeking an Executive Administrator to enhance the efficiency of the executive office. The role involves managing complex schedules, coordinating meetings, and providing high-level administrative support. The ideal candidate will be detail-oriented and adept at prioritizing tasks in a fast-paced environment while maintaining confidentiality and professionalism. This position is critical in streamlining workflows and enabling leadership to focus on strategic initiatives.

Qualifications

• Proficient in managing complex calendars and scheduling.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks in a fast-paced environment.

Responsibilities

• Manage daily operations and administrative tasks for executive leadership.
• Serve as a point of contact for stakeholders and ensure clear communications.
• Handle sensitive information with discretion and maintain confidentiality.

Job description

Job Title: Executive Administrator

The Executive Administrator serves as a key support figure within the organization providing comprehensive high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism discretion and attention to detail.

Working in close collaboration with executives and their respective teams the Executive Administrator is responsible for managing complex calendars scheduling and coordinating meetings preparing documentation and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning adaptability and the ability to prioritize multiple tasks in a fast-paced environment.

In addition to managing daily operations the Executive Administrator serves as a primary point of contact for both internal and external stakeholders fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.

By anticipating the needs of the executive team and responding with timely and effective support the Executive Administrator contributes to enhancing productivity streamlining workflows and enabling leadership to focus on strategic priorities.