Executive Administrator

Confidential; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading organization based in Abu Dhabi is seeking an Executive Administrator to provide comprehensive administrative and coordination support to the senior leadership office. Candidates should have a minimum of 3 years of relevant experience, strong communication skills in English and Arabic, and high organizational capabilities. The role emphasizes professionalism and attention to detail. This position is exclusive to UAE Nationals with a valid Family Book.

Qualifications

• UAE Nationals Only (with valid Family Book).
• Minimum 3 years of relevant administrative experience.
• Ability to handle multiple tasks with accuracy.

Responsibilities

• Provide day-to-day administrative support to the leadership office.
• Prepare, draft, and edit official letters and correspondence.
• Organize and maintain the manager’s agenda and meeting calendar.

Skills

Strong written and verbal communication skills in English and Arabic

High level of professionalism

Organizational skills

Attention to detail

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Location: Abu Dhabi, UAE

Experience Required: Minimum 3 years

Employment Type: Full-time

We are seeking a highly organized and proactive Executive Administrator to provide comprehensive administrative and coordination support to a senior leadership office. The ideal candidate will demonstrate strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured and fast‑paced environment.

Key Responsibilities

Administrative & Office Support

• Provide day‑to‑day administrative support to the leadership office, ensuring smooth workflow and well‑organized operations.
• Manage clerical functions, reception duties, and essential record keeping.

Communication & Correspondence

• Prepare, draft, and edit official letters, memos, and correspondence.
• Coordinate with internal departments and external stakeholders to ensure timely and accurate communication.
• Receive messages, handle incoming/outgoing mail, and maintain an organized filing system for easy accessibility.

Scheduling & Coordination

• Organize and maintain the manager’s agenda and meeting calendar.
• Coordinate meetings, logistics, and conference room bookings to ensure efficient time management and avoid scheduling conflicts.
• Greet and assist visitors; answer and route telephone calls professionally.

Documentation & Reporting

• Assist in preparing presentations, reports, charts, and other documentation as required.
• Record, write, and distribute meeting minutes.

Team Collaboration & Professional Development

• Collaborate with internal teams to support seamless departmental operations and foster a culture of integration.
• Engage in ongoing professional development to enhance skills and support organizational growth.
• Perform any additional tasks assigned by the line manager in support of sector activities.

Requirements

• UAE Nationals Only (with valid Family Book)
• Minimum 3 years of relevant administrative experience
• Strong written and verbal communication skills in English and Arabic
• High level of professionalism, confidentiality, and organizational skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to handle multiple tasks with accuracy and attention to detail