Executive Administrative Assistant

ATT Travels LLC; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic travel agency is seeking an Executive Administrative Assistant to support the CEO and General Manager. The role involves managing emails, drafting communications, providing HR assistance, and supporting operations with administrative tasks. The ideal candidate will have proven experience in administrative roles, exceptional organizational skills, and proficiency in Microsoft Office Suite. This is a fast-paced environment, and strong communication skills in English are essential. Join a vibrant team in the heart of the UAE.

Qualifications

• Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role.
• Exceptional organizational and time-management skills with a keen eye for detail.
• High level of discretion and confidentiality when handling sensitive information.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite and general office management software.
• Ability to multitask, prioritize demanding workloads, and meet deadlines with minimal supervision.

Responsibilities

• Provide comprehensive support to the CEO and General Manager.
• Manage the CEO's email inbox, prioritize, and draft responses.
• Compose and send professional communications on behalf of the CEO.
• Assist HR with maintaining employee records and scheduling interviews.
• Support Operations with administrative tasks, data entry, and reports.

Skills

Organizational skills

Time-management skills

Communication skills

Discretion and confidentiality

Proficiency in Microsoft Office Suite

Job description

ATT Travels, a dynamic and fast-growing travel agency based in the vibrant Emirate of Ajman, UAE, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to support our executive team.

If you thrive in a fast-paced environment, possess exceptional communication skills, and are ready to be the pivotal force behind our leadership, we encourage you to apply!

Key Responsibilities:

As the Executive Administrative Assistant, you will provide comprehensive support to the CEO and General Manager, ensuring the smooth and efficient operation of the executive office and providing critical support across key departments.

Executive Support (CEO & GM):

• Email Management: Daily monitoring, prioritization, and management of the CEO's email inbox, drafting responses, and flagging urgent items.
• Correspondence: Composing, editing, and sending professional emails and communications to international partners, suppliers, and high-level clients on behalf of the CEO.
• GM Assistance: Executing administrative and organizational tasks as directed by the General Manager (GM).

Departmental Assistance:

• Human Resources (HR):
• Assisting the HR department with administrative tasks such as maintaining employee records, scheduling interviews, and preparing onboarding documents.
• Operations:
• Providing essential administrative support to the Operations department, which may include data entry, report generation, and coordination of operational activities.

What We're Looking For:

• Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role.
• Exceptional organizational and time-management skills with a keen eye for detail.
• High level of discretion and confidentiality when handling sensitive information.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office management software.
• Ability to multitask, prioritize demanding workloads, and meet deadlines with minimal supervision.