Executive Admin & Travel Coordinator

Janus Henderson Global Investors; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent asset management firm in Dubai seeks a detail-oriented professional to provide high-level administrative support to the Regional Head. Responsibilities include coordinating domestic and international travel, managing the Regional Head's calendar, and maintaining client information using the firm's CRM system. The ideal candidate should possess strong organizational skills, effective communication in English, and a solid grasp of Microsoft Office tools. This position offers robust growth potential and a supportive work environment.

Benefits

Generous holiday policies

Excellent health and wellbeing benefits

Paid volunteer time

Professional development support

Maternal/paternal leave benefits

Complimentary subscription to mindfulness app

Qualifications

• Effective communication in English, both written and spoken. Other languages are a plus.
• Excellent working knowledge of Microsoft Office, particularly MS Word and MS PowerPoint.

Responsibilities

• Provide high-level administrative support to the Regional Head.
• Coordinate extensive domestic and international travel arrangements.
• Maintain and update client information using the firm's CRM system.
• Liaise with executive assistants in other offices for smooth communication.
• Schedule and prepare for internal and external meetings.
• Attend key meetings and take actionable notes.
• Assist with organizing events and external client meetings.
• Prepare professional presentations and reports.
• Manage the Regional Head's calendar and appointments.
• Track and manage business expenses.
• Maintain confidentiality and handle sensitive information.

Skills

Highly organized

Adaptability to change

Results and quality orientation

Communication

Customer focus

Decision making

Teamwork

Technical expertise

Effective communication in English

Microsoft Office (Word, PowerPoint)

Job description

A prominent asset management firm in Dubai seeks a detail-oriented professional to provide high-level administrative support to the Regional Head. Responsibilities include coordinating domestic and international travel, managing the Regional Head's calendar, and maintaining client information using the firm's CRM system. The ideal candidate should possess strong organizational skills, effective communication in English, and a solid grasp of Microsoft Office tools. This position offers robust growth potential and a supportive work environment.