Events Senior Associate

PricewaterhouseCoopers; Dubai; On-site; AED 150,000 - 200,000; Full time

Job summary

A leading global professional services firm is seeking a Senior Associate to support event planning and execution. This role entails working with multiple teams to ensure successful delivery of in-person and virtual events aimed at enhancing brand presence. Candidates should hold a Bachelor's in Events Management and possess 4-5 years of event planning experience, with strong organizational skills and proficiency in Microsoft Office. The position requires fluency in English, and proficiency in Arabic is a plus. Willingness to travel is expected.

Qualifications

• 4-5 years of hands-on experience in planning and delivering events.
• Strong project and time management skills.
• Highly organised and calm under pressure.

Responsibilities

• Assist the Event Manager in planning and delivering events.
• Manage event budgets and negotiate with vendors.
• Work closely with teams to ensure event alignment with firm strategy.

Skills

Fluency in spoken and written English

Proficiency in Arabic

Strong project management skills

Excellent communication skills

Detail-oriented

Comfortable managing multiple events

Proficient in Microsoft Office

Education

Bachelor's degree in Events Management or related field

Tools

Microsoft Excel

Event tools/platforms

Job description

Overview

Line of Service Internal Firm Services

Industry/Sector Not Applicable

Specialism IFS - Internal Firm Services - Other

Management Level Senior Associate

Job Description & Summary

This role will see you working with the Events Manager to plan coordinate and execute events (in person and virtual) that enhance the firms regional presence and brand name in the marketplace. You will provide support throughout the entire events process from the event design and planning stages through to the implementation and post-event phases to measure event success.

Primary duties and responsibilities

• Customer experience
• Assist the Event Manager by working with multiple teams across the firm and across the region to plan and deliver events
• Assist in conducting pre-event and onsite communication in conjunction with the Events Manager
• Contribute to the delivery of high level events that are in keeping with the firms brand and strategy
• Deliver to a professional and high standard for Leadership Team events

• Financial
• Ensure event budgets are managed
• Work with the Finance team to manage the LPO and payment process for large scale events in a timely manner
• Negotiate with vendors to look for cost efficient solutions for services related to events

• Internal Process
• Work in line with event goals objectives and specific implementation plans that promote the firm defined by the Event Manager and led in conjunction with the PR Communications Marketing and Business Development teams
• Work closely with the Design and Branding teams to ensure brand integrity and alignment for events
• Work with the PR & Communications Teams to ensure alignment with communications and media strategy for events
• Connect and communicate with all relevant teams to ensure event deliverables and milestones are met eg.R&Q Business Resilience Security PR Comms Procurement IT Finance Travel etc.
• Work with internal teams (Design EmTech etc) and outside vendors to introduce and develop new tools for events as required
• Prepare event briefs for internal teams and support teams and ensure everyone understands their role within the event
• Liaise with internal and external speakers preparing and sharing speaker briefs and ensuring a professional experience is provided
• Maintain and develop the Events calendar and update the team accordingly on team calls
• Work closely with the design team when creating artwork for the large scale events
• Assist with the development of all event materials to deliver a high quality event and provide suggestions for new quirky ideas at events
• Manage event logistics onsite and assist the Event Manager with all event enquiries and requests
• Work with the Procurement team when developing relationships with vendors companies venues branding companies etc
• Ensure the Clients & Markets storage cupboard is kept stocked and tidy and manage requests for cupboard access
• Manage requests for event materials backdrops giveaways etc
• Organise and manage firm photo shoots
• Source appropriate venues across the region aligned to event objectives
• Develop a strong understanding of alternative venues for different event formats
• Keep up to date with new hotel/venues opening regionally setting up site visits and building relationships.

Learning & Growth

• Produce lessons learnt documents post-event and ensure changes are incorporated into future events
• Act as a key resource to other functional areas of the business building cross-functional relationship; this is key to the smooth and successful delivery of firm events

Language

• Fluency in spoken and written English
• Proficiency in Arabic is an advantage

Experience

• Bachelors degree in Events Management Marketing Communications or a related field.
• 4-5 years of hands-on experience in planning and delivering events preferably in a corporate professional services or agency setting.
• Strong project and time management skills with a proactive solution-oriented approach.
• Excellent communication and relationship-building skills.
• Highly organised detail-oriented and calm under pressure.
• Comfortable managing multiple events at various stages of planning simultaneously.
• Proficient in Microsoft Office (especially Excel and PowerPoint) and familiar with event tools/platforms.
• Willingness to travel and work flexible hours around event needs.

Education

(if blank degree and/or field of study not specified)

Degrees/Field of Study required: Degrees/Field of Study preferred:

Certifications

(if blank certifications not specified)

Required Skills

Optional Skills

Accepting Feedback Accepting Feedback Active Listening Advertising Analytical Thinking Brand Management Brand Marketing Campaign Messaging Communication Creative Design Creativity Digital Marketing Embracing Change Emotional Regulation Empathy Event Budgeting Event Entertainment Event Execution Event Health and Safety Event Hosting Event Management Event Marketing Strategy Event Planning Event Volunteer Management Hospitality Management 10 more

Travel Requirements

Up to 20%

Available for Work Visa Sponsorship

Yes

Government Clearance Required

No

Job Posting End Date

Required Experience:

Senior IC