Events Coordinator

Event House; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

An event management company based in Dubai is seeking a skilled event coordinator to develop event strategies and manage client relationships. This role requires excellent people management skills, attention to detail, and the ability to work in a fast-paced environment. You will coordinate marketing materials, manage budgets, negotiate contracts, and facilitate successful events. Ideal candidates will have strong event experience and advanced technology skills.

Responsibilities

• Develop and understand clients’ needs to define event strategies and goals.
• Meet and liaise with clients to create effective events.
• Nurture leads and contribute to events factory strategic growth.
• Coordinate design and production of marketing collaterals.
• Contractual management and negotiate terms.
• Create and monitor budgets and supplier costs.
• Complete additional reporting as required.
• Liaise with the Account Director to evaluate costs.
• Develop database of key stakeholders and suppliers.
• Manage third party providers during events.
• Facilitate and manage events on ground.

Skills

Excellent people and management skills

High attention to detail

Ability to think creatively

Ability to work in a fast paced environment

Demonstrated ability in negotiating

Flexibility in managing deadlines

Positive, high-energy attitude

Events Experience within the market

Advanced MS Office skills including Excel and PowerPoint

Job description

The role includes:

• Develop and understanding our clients’ needs in order to define overall event strategies, defining and achieving goals, themes, and executing the event
• Meet and liaise with the clients to create timely and effective events
• Nurture leads, increase engagement, conversion rates and contribute to Events factory strategic growth
• Coordinate the design and production of marketing collaterals according to the client requirements
• Contractual management, negotiate terms and agreements
• Create and monitor budgets, invoices and supplier costs
• Complete additional ad hoc reporting as required
• Liaise with the Account Director to assess and evaluate costs
• Develop database of key stakeholders and third party suppliers
• Manage and liaise with third party providers
• Facilitating and managing events on ground and where required, the onsite team at each event including briefing and on-ground management

Skills

Desired Skills

• Excellent people and management skills
• High attention to detail
• Ability to think creatively and drive innovative ideas
• Ability to work in a fast paced environment and manage multiple projects at once
• Demonstrated ability in negotiating
• Flexibility in order to manage deadlines and balance priorities
• A positive, high-energy attitude
• Events Experience within the market
• Advanced MS Office skills including Excel and PowerPoint, knowledge on current AI tools