Emirati Receptionist

International Schools Partnership Limited; Dubai; On-site; AED 60,000 - 80,000; Full time

Benefits offered by this job

45 days holiday per year

Job summary

International Schools Partnership Limited in Dubai is seeking a dedicated individual to ensure the safety and support of students. You will handle queries from families and visitors, and provide essential administrative support to the school leadership. The ideal candidate will possess excellent communication skills, attention to detail, and a proactive approach to work. This role plays a crucial part in fostering a welcoming and secure environment for all pupils and staff. Enjoy 45 days of holidays per year.

Qualifications

• Ability to work independently and with close attention to detail.
• Experience in administrative roles preferred.

Responsibilities

• Ensure children are safe and well cared for.
• Handle queries from families and visitors.
• Provide clerical support to leadership.
• Assist with registration process for new pupils.

Skills

Excellent communication

Detail-oriented

Ability to liaise professionally

Initiative and proactivity

Flexibility and positivity

Job description

Job Description

For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’ – providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve.

Key Qualities and Skills

• Excellent in communication and understanding the English language
• Ability to work independently, swiftly and with very close attention to detail and accuracy
• Ability to liaise and work alongside a range of people – including pupils – in and out of the school in a relaxed but professional manner
• Initiative, flexibility, fun, proactivity and positivity

Core Purposes

• Welcome visitors to our school and deal with queries from families, visitors, staff and children
• Take a varied and active role in the day to day running of our busy school
• Support the school in its vision to be the school of choice for the community
• Support the registrar with the requirements of the local regulators

Key Duties Include

• Ensure children are safe and well cared for at all times
• Answer the telephone, screen and direct calls
• Cross‑check attendance to ensure accurate registration of pupils
• Update lists, records and contact details to maintain the school database
• Take and relay communications
• Greet visitors and provide refreshments
• Provide information to callers and visitors
• Provide general administrative and clerical support to the leadership of the school
• Support school marketing and admissions activities
• Assist the registrar with the registration process for new pupils (KHDA registration, documents collection, etc.)
• Ensure pupils’ data on Engage is up to date (addresses, contact numbers, email addresses, etc.)
• Assist the registrar in processing the educational licenses on time
• Apply for any special approvals (if applicable) in line with ministry expectations
• Assist the registrar by coordinating with parents regarding required documents so that registrations are completed within agreed timelines, ensuring the submission of the end of year results, pupils’ promotion & transfer are completed within an agreed time frame
• Compile and generate ministry required pupil records (manual or online records)
• Assist with school cover duties when needed

In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school.

To be line managed by the school head of admissions.

Holidays – 45 days per year.

ISP Principles

• Begin with our children and students – their success is our success. Wellbeing and safety are essential for learners and learning.
• Treat everyone with care and respect – look after one another, embrace similarities and differences and promote the well‑being of self and others.
• Operate effectively – focus relentlessly on the things that are most important and will make the most difference, applying school policies and procedures and embodying shared ideas of our community.
• Be financially responsible – make careful financial choices based on the needs of the children, students and our schools.
• Learn continuously – engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high‑performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio‑economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.