EA to UHNW CEO

Marcilly Recruitment; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global recruitment firm is seeking an Executive Assistant to support a high-profile CEO in Dubai. This dynamic role involves comprehensive management of the principal's schedule, coordination of global events, and extensive stakeholder engagement. The ideal candidate must have at least 4-5 years of experience as a senior EA, specifically within the UAE, showcasing exceptional organizational and communication skills. This role offers a salary of AED 30K - 35K and various significant benefits.

Benefits

Guaranteed bonus of at least two months' salary

Global, tier 1 healthcare

Amazing family benefits

Travel

Qualifications

• Minimum of 4-5 years as a senior EA supporting high-level executives.
• At least two years of experience in the UAE as an EA.
• Exceptional verbal and written communication skills in English.

Responsibilities

• Manage the principal's diary and inbox, ensuring efficient schedule coordination.
• Provide executive support by handling correspondence and drafting documents.
• Act as the main point of contact for stakeholders on critical issues.
• Prepare information and documents for meetings, ensuring thorough research.
• Coordinate worldwide meetings with the travel team.
• Create high-quality documents and emails for the CEO.
• Prioritize and manage multiple tasks related to the CEO’s responsibilities.

Skills

Organisational Skills

Excellent Communication

Professional Dexterity

Problem-Solving

Adaptability

Pressure Management

Judgment and Resilience

Self-Motivation

Education

University degree (Russell group preferred)

Tools

MS Office

Job description

EA to UHNW CEO Job Description

Marcilly Recruitment International is recruiting for a really exciting opportunity to support a high-profile CEO working across multiple businesses, investments, philanthropy and the family office. The successful EA to UHNW CEO will work as part of a team of assistants in the family office to cover all the principal's varied interests.

Eligibility: The successful EA to UHNW CEO must have experience working in the UAE before, at least two years. Please do not apply if you have not worked as an EA in the Gulf.

We are seeking an extremely efficient, proactive, ambitious, and confident EA to work as the right hand to the principal in a very dynamic role with varied responsibilities. This demanding, but highly rewarding role requires operating with a 24/7 mindset, offering significant exposure and autonomy in taking on projects, managing them from inception to completion, and establishing efficient systems and processes.

As the EA to UHNW CEO, you will coordinate global speaking events and media appearances, and liaise with boards of various organisations. Your ability to process information efficiently, demonstrate critical thinking, and make decisions with minimal supervision will be crucial. Providing comprehensive support in a fast-paced environment, the successful EA to UHNW CEO will manage an exceptionally busy business diary, ensuring the principal is always briefed and their time is effectively managed.

Strong relationship management skills are paramount, as the successful EA to UHNW CEO will act as an extension of the principal, liaising with offices of heads of state, VIPs, leading global industry figures, and ultra-high-net-worth individuals (UHNWIs). Maintaining the highest level of discretion and confidentiality is essential. This is a high-profile role that requires an exceptional EA who is bright and hungry to grow.

Salary: AED 30K - AED35K - there may be some slight flex for the perfect candidate

Benefits: guaranteed bonus of at least two months' salary; global, tier 1 healthcare; amazing family benefits; travel

Hours: 08:00 – 17:00 Monday to Friday in the office - flexibility required out of hours

Location: UAE

Start date: ideally ASAP but happy to wait a notice period – will not wait for three months unless it is negotiable

The EA to UHNW CEO requires exceptional communication skills, with fluent spoken and written English, and high emotional intelligence, which is a prerequisite for this role. The EA will seamlessly integrate with a close-knit executive office team becoming a vital member. Your role will be instrumental in optimising the principal’s productivity and freeing up their time. Additionally, the EA to UHNW CEO will work closely with the broader team of executives, showcasing an impeccable eye for detail, exceptional organisational skills, and adaptability. Confidence in making things happen and optimising efficiencies is a must.

EA to UHNW CEO Duties and Responsibilities

• As the EA to the UHNW CEO you will be entrusted with a wide range of responsibilities to ensure the smooth and efficient operation of the executive office.
• Diary and Inbox Management: Handle extensive and complex diary and inbox management, addressing schedule conflicts, and coordinating activities across multiple time zones.
• Executive Support: alleviate the principal's workload by reading, researching, and managing correspondence; drafting letters and documents; collecting and analysing information; and initiating multi-faceted communications.
• Stakeholder Liaison: act as the primary point of contact for internal and external stakeholders, managing highly confidential and critical matters across various organisations.
• Meeting Preparation: Research and prepare information for meetings, and produce documents, reports, and presentations.
• Global Coordination: Arrange and handle all coordination for meetings worldwide in conjunction with the travel team.
• Document Creation: Independently create and process e-mails and other documents for the CEO to a meticulous standard.
• Task Management: Prioritise and manage multiple activities simultaneously related to the CEO’s responsibilities and follow through on issues promptly.
• Meeting Attendance and Follow-up: Attend meetings when appropriate, record actions, provide timely follow-ups, and pursue other people within the organisation as necessary.
• Event Coordination: Oversee, liaise and review matters related to the principal’s speaking engagements at various events, including PR and media communications.
• Document Review: Review documents, reports, and other materials, providing constructive feedback to executives on behalf of the CEO.
• Filing and Data Retrieval: Design and maintain appropriate filing and data retrieval systems to ensure ease of access to required information/documents at all times.
• Inventory Maintenance: Maintain and update inventories of the principal’s corporate gifting and brochures.

EA to UHNW CEO Skills Required

• A senior EA with at least 4-5 years of working in a very fast-paced, dynamic EA role supporting high-level executives.
• At least two years of working as an EA in the UAE
• A Russell group graduate is preferred. The successful candidate must have a degree.
• Organisational Skills: Ability to assess situations, prioritise effectively, and manage time efficiently.
• Professional Dexterity: Maintain meticulous professionalism, discretion, and handle sensitive and confidential information with the utmost care.
• Adaptability: Thrive in a busy, high-pressure environment; flexible and responsive to changing situations and working hours.
• Judgment and Resilience: Trust your own judgment, act quickly, and demonstrate confidence and resilience with a positive mental attitude.
• Problem-Solving and Solutions-Focused: Confidently solve problems effectively and efficiently; maintain alertness and attention to detail.
• Excellent Communication: Exceptional written and verbal communication skills in English.
• Pressure Management: Ability to meet deadlines, work under pressure, and handle multiple tasks simultaneously.
• Self-Motivation: Demonstrate a high level of self-motivation and initiative.
• Advanced Technical Skills: Proficiency in MS Office and the ability to produce work-related documents and reports.

Marcilly Recruitment is a boutique, London and Dubai based recruitment firm specialising in business and private administrative support in the UK, Europe and Middle East.