Administrative Assistant

D43 Group; Dubai; On-site; AED 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a detail-oriented Admin Assistant to support daily operations in a dynamic environment. This role is essential for maintaining efficient office operations and requires strong organizational and communication skills. The ideal candidate will have 2-3 years of experience and proficiency in MS Office Suite, contributing to a professional and welcoming workplace. With opportunities for professional growth and a competitive salary, this position is perfect for someone eager to thrive in a fast-paced setting.

Benefits

Health insurance

Professional growth opportunities

Competitive salary

Qualifications

• 2-3 years of experience in an administrative role in Dubai.
• Strong organizational and multitasking skills required.

Responsibilities

• Provide general administrative support including answering calls and managing emails.
• Organize and maintain office files, records, and documentation.

Skills

Organizational skills

Multitasking

MS Office Suite

Communication skills

Knowledge of office management procedures

Education

Bachelor’s degree in Business Administration

Office Management

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

We are seeking a detail-oriented and proactive Admin Assistant with 2-3 years of experience in Dubai to support our operations. The ideal candidate will manage day-to-day administrative tasks, ensure smooth office operations, and assist with various team requirements. This role is pivotal in maintaining an efficient work environment and requires excellent organizational and communication skills.

Key Responsibilities:

• Provide general administrative support including answering calls, managing emails, and handling correspondence.
• Organize and maintain office files, records, and documentation.
• Assist with scheduling meetings, appointments, and travel arrangements.
• Handle office supply inventory, ordering, and vendor management.
• Support HR and finance with document preparation and filing as needed.
• Coordinate with other departments to ensure smooth information flow and project support.
• Assist in preparing reports, presentations, and documentation for management.
• Manage and update company databases and records accurately.
• Provide support during company events, meetings, and other office activities.
• Greet and assist visitors, ensuring a professional and welcoming environment.

Requirements:

• 2-3 years of experience in an administrative role within Dubai.
• Strong organizational and multitasking skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Knowledge of office management procedures and systems.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with Dubai’s business environment and office operations.

Education:

• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Russian speaker preferred due to business requirements.

Benefits:

• Competitive salary based on experience.
• Health insurance and other standard benefits.
• Opportunities for professional growth within the company.