Document Controller

RAK PORTS; Ras Al Khaimah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading port management company in Ras Al Khaimah is seeking a Document Controller to manage project documentation throughout all stages. The ideal candidate will have over 8 years of experience in document control within the construction sector, with strong attention to detail and expertise in document management systems. Responsibilities include overseeing document flow, ensuring compliance with standards, and coordinating between teams to maintain an organized documentation process. Competitive salary and benefits are offered, supporting professional development.

Benefits

Competitive salary and benefits

Exposure to large-scale projects

Collaborative culture

Qualifications

• 8+ years of experience as a Document Controller, preferably in construction or infrastructure projects.
• Strong experience with EDMS platforms.
• Advanced proficiency in Microsoft Office applications like Word, Excel, and PowerPoint.

Responsibilities

• Manage and control electronic and hard-copy project documents.
• Implement and maintain document control systems and procedures.
• Log, track, distribute, and follow up on document reviews and approvals.

Skills

Document management

Communication

Detail-oriented

Version control

Education

Bachelor’s degree or diploma in Business Administration, Information Management, Computer Science, or related field

Tools

Aconex

SharePoint

Microsoft Office

Job description

Overview

📑 Document Controller

📍Ras Al Khaimah, United Arab Emirates

📂Asset, Infrastructure & Projects

📅Full-Time | On-Site

RAK Ports is seeking an experienced and detail-oriented Document Controller to manage, control, and safeguard all project documentation across the full project lifecycle. This role is critical in ensuring accurate version control, timely document flow, and full compliance with internal standards, ISO requirements, and project specifications.

You will act as the central point of coordination between internal teams, consultants, and contractors, ensuring a structured, transparent, and audit-ready document management system.

Key Responsibilities

• Manage and control electronic and hard-copy project documents
• Implement and maintain document control systems and procedures
• Ensure strict version control and availability of latest approved documents
• Log, track, distribute, and follow up on document reviews and approvals
• Perform quality checks for accuracy, completeness, and compliance
• Generate document control reports and status updates for management
• Maintain audit-ready records from tender stage through project handover
• Coordinate documentation flow with project managers, engineers, consultants, and contractors
• Compile and organize handover documentation including as-built drawings, O&M manuals, warranties, and inspection reports
• Ensure compliance with company standards, ISO, and QA/QC procedures

You’ll Need

• Bachelor’s degree or diploma in Business Administration, Information Management, Computer Science, or related field
• 8+ years of experience as a Document Controller (construction / infrastructure projects preferred)
• Strong experience with EDMS platforms (Aconex, SharePoint, or similar)
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and ability to manage high document volumes
• Solid understanding of construction terminology and technical documentation
• Excellent communication and coordination skills
• Ability to work under pressure and manage multiple priorities

Why Join RAK Ports?

• Competitive salary and benefits
• Exposure to large-scale infrastructure and port projects
• Structured and professional project environment
• Opportunity to contribute to long-term asset and infrastructure development
• Collaborative culture focused on governance, quality, and continuous improvement