Document Controller

Hill International; Fujairah City; On-site; AED 60,000 - 120,000; Full time

Job summary

A construction management firm in Fujairah City seeks a Document Controller to manage project documentation and ensure compliance with quality standards. The ideal candidate has at least 5 years of experience in document control, is proficient in Microsoft Office, and must be fluent in both English and Arabic. Duties include gathering information, managing document flows, and utilizing various software tools. This role offers an opportunity to work within a dynamic team focused on project success.

Qualifications

• 5 years of previous experience working in a document-controlling capacity.
• Excellent knowledge of Microsoft Office.
• Proficient in English and Arabic languages.

Responsibilities

• Gather project information and document details.
• Collect inputs from clients and manage document flow.
• Submit documents and create transmittals through software.

Skills

Strong communication

Microsoft Office

Aconex

Basic SQL

Regular Expressions

Excel

Bilingual (English and Arabic)

Education

Diploma or degree in a related field

Job description

About the job Document Controller

General Description of Role & Responsibilities:

• Gathering information for implementing the new project
• Collecting inputs from clients
• Listing out the Documents and documenting the project details
• Explaining the Project Plan to the internal execution team
• Describing all possible document flow structures in the Tbits application
• Submission of documents and creating Transmittal through RoBOTic Document Control.
• Describing and creating the Acknowledge letters for the clients through RoBOTic Document Control
• Tracking the pending documents through weekly progress reports
• Notifying the involved party to take appropriate action on the pending documents
• Manual follow-up with the clients internal team to get an expected schedule for all pending documents
• Export of As-Built files in the customer-required format.
• Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures within Hill International and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Qualifications, Experience, Knowledge and Skills:

• Diploma or degree in a related field.
• 5 years of previous experience working in a document-controlling capacity.
• Excellent knowledge of Microsoft office.
• Must have strong communication.
• Aconex experience is preferred.
• Must have a basic understanding of Windows Servers.
• Must feel easy to work with excel for the presentation and interpretation of data.
• Knowledge of Basic SQL and Regular Expressions will be added advantage.
• Proficient in both English and Arabic languages is essential.