Document Controller

ELSEWEDY ELECTRIC UAE; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A reputable engineering company in Dubai is seeking a Document Controller to manage and archive all documentation effectively. You will establish document control procedures, ensure compliance with quality management systems, and maintain accurate records. Ideal candidates should have 2–5 years of experience in a technical document control role and possess a relevant diploma or degree. This position is crucial for the smooth operation of projects and ensuring all documentation meets company standards.

Qualifications

• 2–5 years of experience as a Document Controller in a technical environment.
• Strong understanding of document control procedures.

Responsibilities

• Establish and maintain document control procedures for technical documentation.
• Receive, log, and distribute incoming and outgoing documents.
• Ensure documents are correctly numbered, version-controlled, and approved.
• Coordinate with project managers and clients for document submissions.
• Maintain document registers and revision histories.

Skills

Document control procedures

Record maintenance

Quality Management Systems

Education

Diploma or Bachelor’s degree in Engineering, Business Administration, or a related field

Job description

Job Summary

The Document Controller is responsible for the effective control, distribution, and archiving of all documents. The role ensures that accurate, approved, and up-to-date documentation is available to relevant stakeholders in compliance with company procedures.

Key Responsibilities

• Establish, implement, and maintain document control procedures for technical and project documentation.
• Receive, register, log, track, and distribute incoming and outgoing documents (drawings, specifications, calculations, method statements, reports, schedules, etc.).
• Ensure documents are correctly numbered, version-controlled, approved, and issued using agreed transmittal procedures.
• Coordinate with engineers, project managers, consultants, subcontractors, and clients to ensure timely document submissions and responses.
• Maintain document registers, revision histories, and transmittals in electronic and hard-copy formats.
• Monitor document status (submitted, under review, approved, revised, superseded) and ensure obsolete documents are withdrawn.
• Ensure compliance with Quality Management Systems (ISO) and project-specific document control requirements.
• Support internal and external audits by providing accurate and traceable documentation.
• Archive completed project documents in line with contractual and company retention policies.
• Maintain confidentiality and security of sensitive technical and commercial information.

Qualifications

• Diploma or Bachelor’s degree in Engineering, Business Administration, or a related field
• Minimum 2–5 years of experience as a Document Controller in a technical environment
• Strong understanding of document control procedures
• Ability to maintain accurate records and ensure compliance with Quality Management Systems