Document Controller

ALSUWEIDI Engineering Consultants; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering consultancy is seeking an experienced Document Controller for a project in Abu Dhabi. The ideal candidate will manage project-related documents, ensuring proper filing and data integrity. Responsibilities include controlling document processes, producing reports, and providing administrative support. Candidates with at least 3-4 years of hands-on experience and a Bachelor's degree will be preferred. This role is crucial for efficient project execution.

Qualifications

• At least 3-4 years of practical experience in document management roles.
• Ability to manage document control processes effectively.

Responsibilities

• Control all aspects of project documentation across multiple projects.
• Prepare and update Document Control Procedures.
• Maintain Document Progress Reports for Project Managers.
• Screen calls and record appointments.
• Provide administrative support to project teams.

Skills

Understanding of Engineering / Procurement / Construction / Commissioning documents

Knowledge of Electronic Document Management Systems (EDMS)

Excellent MS Suite software knowledge

Good knowledge of Adobe Acrobat

Ability to work in a fast-paced environment

Detail-oriented

Excellent oral and written communication skills

Education

Bachelor’s Degree

Job description

We are seeking an experienced Document Controller for our project in Abu Dhabi. The ideal candidate will manage and organize all project-related documents, ensuring they are properly filed, tracked, and accessible while maintaining data integrity and security. This role is crucial for efficient documentation and supporting the smooth execution of the project. Candidates who are immediately available will be given preference.

DUTIES AND RESPONSIBILITIES

• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each project.
• Produce and maintain Document Progress Reports to Project Managers.
• Ensure all documentation provided is as per client and corporate requirements.
• Create Document Control and correspondence folders for individual projects.
• Work collectively with the Project Manager to ensure project progress status integration.
• Ensure all templates used with the department conform to Company standards.
• Screen telephone callers and record appointments.
• Prepare letters to clients and contractors per specifications and Company standards.
• Register the receipt of documents and track controlled documents.
• Transmit documents to internal/external parties for review.
• Provide general administrative and clerical support to project directors, managers, engineers.
• Ad hoc work duties as required to assist the supervisor and the project team.

REQUIREMENTS

Educational Background

• Bachelor’s Degree

Relevant Experience

• Practical / hands‑on experience in document management roles of at least 3-4 years.

Skills

• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
• Knowledge of Electronic Document Management Systems (EDMS).
• Excellent MS Suite software knowledge and good knowledge of Adobe Acrobat.
• Able to work in a fast-paced and deadline-driven environment and manage pressure.
• Detail-oriented, dependable, trustworthy, self-directed and highly- motivated.
• Excellent oral and written communication skills

Please note that only shortlisted candidates will be contacted.