Customer Service Representative (Arabic Speaker)

Gulfa Mineral Water and Processing Industries L.L.C; Ajman; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading mineral water company in Ajman is looking for an administrative professional to manage reception duties, support the sales team by handling customer inquiries, and ensure efficient scheduling of meetings and appointments. The ideal candidate will excel in customer service and possess strong communication and organizational skills, assisting in maintaining a smooth workflow and fostering great relationships with both internal and external clients.

Qualifications

• Strong customer service skills and ability to handle inquiries.
• Excellent communication skills for liaising with visitors and staff.
• Proficient in managing schedules and producing reports.

Responsibilities

• Greet and direct visitors appropriately.
• Manage diary and schedule meetings and appointments.
• Support the sales team with customer contacts and orders.

Skills

Customer service

Communication skills

Organizational skills

Time management

Job description

Roles & Responsibilities

• Serves visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival.
• Maintains the security and telecommunications systems.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring the logbook, and issuing visitor badges. Operates the telecommunication system by following the manufacturer's instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations. Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage the diary and schedule meetings and appointments.
• Produce reports, presentations, and briefs.
• Helping the sales team to improve their productivity by contacting customers to arrange appointments and ensuring all Sales Representatives have high-quality, up-to-date support material.
• Handling urgent calls, emails, and messages when sales representatives are unavailable.
• Answering customer queries, informing them of delays, arranging delivery dates, and scheduling marketing events.
• Handling orders by phone, email, or mail, and checking that the orders have the correct prices, discounts, and product numbers.
• Inputting orders, ensuring they are processed according to customer requirements, and ensuring all orders are accurate and delivered on time.
• Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.
• Developing and maintaining filing systems so as to maintain sales records, prepare reports, and provide financial information to the finance department.

Job Location

Ajman