Contracts & Documentation Coordinator - Arabic Preferred

Dr Scent; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the UAE is seeking a Contract Administrator to manage air freshener rent contracts. The role involves maintaining contract files, updating ERP records, and ensuring documentation is thorough and accurate. Candidates should have a Bachelor's degree in business administration or a related field, along with 1-3 years of relevant experience. Strong skills in Microsoft Office and attention to detail are required. This position offers a salary range of AED 4,000 - AED 4,500.

Qualifications

• 1-3 years of experience in contract administration or documentation control.
• Experience in service, FM, maintenance, or leasing/contracting companies is an advantage.

Responsibilities

• Maintain and organize all air freshener rent contract files.
• Ensure all contracts are complete, signed, and documented.
• Enter new contract details into the ERP system and verify accuracy.
• Update ERP records for renewals, cancellations, amendments, and client information.
• Track contract expiry dates and prepare renewal lists.
• Prepare weekly and monthly contract status reports.
• Communicate with clients to follow up on renewals and missing documents.

Skills

Proficiency in Microsoft Office (Excel, Word, Outlook)

Strong documentation control and attention to detail

Good communication and follow-up skills

Strong organization and time-management abilities

Ability to manage confidential information professionally

Education

Bachelor’s degree in business administration, Management, Accounting, or related field

Diploma holders with strong experience may be considered

Job description

Reports to: Refilling Department Manager

Salary Range: AED 4,000 - AED 4,500

Key Responsibilities

• Maintain and organize all air freshener rent contract files (digital and physical).
• Ensure all contracts are complete, signed, and documented according to company standards.
• Enter new contract details into the ERP system and verify accuracy of all contract data.
• Update ERP records for renewals, cancellations, amendments, and client information.
• Track contract expiry dates and prepare monthly renewal and follow-up lists.
• Prepare renewal contracts and coordinate review and signature with the HOD.
• Handle cancellation documentation and ensure ERP status is updated.
• Maintain a full tracking sheet for active, expired, renewed, and cancelled rent contracts.
• Prepare weekly and monthly contract status reports for the Refilling Manager.
• Communicate with clients to follow up on renewals, missing documents, corrections, or contract clarifications.
• Coordinate with Finance, Sales, and Operations to ensure alignment between client contracts and ERP data.
• Support audits by providing accurate and up-to-date contract documentation.
• Tasks Requested by HOD.

Qualifications

• Bachelor’s degree in business administration, Management, Accounting, or related field
• (Diploma holders with strong experience may be considered).
• 1–3 years of experience in contract administration, documentation control, or ERP/CRM systems.
• Experience in service, FM, maintenance, or leasing/contracting companies is an advantage.

Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong documentation control and attention to detail.
• Good communication and follow-up skills, including client communication.
• Strong organization and time-management abilities.
• Ability to manage confidential information professionally