Contracts and Commercial Coordinator

Confidential; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Confidential in Dubai is seeking a Contracts and Commercial Coordinator to provide administrative and commercial support across the contract lifecycle. You will ensure accurate documentation, monitor obligations, and assist in variations, claims, and correspondence to protect the company's interests.

You will maintain contract databases, track deadlines, prepare reports, and support audits, with a focus on accuracy, compliance, and effective communication with internal stakeholders.

Qualifications

• Degree held in a commercial or legal related field
• 2-4+ years of experience in a commercial, analytical role
• Middle East experience preferred
• Knowledge of legal and commercial terms of contracts is preferred
• Cost and budget control experience
• Ability to produce clear and concise reports

Responsibilities

• Provide administrative and coordination support to the Commercial and Contracts team.
• Assist in the preparation, organization, and tracking of contract-related documentation, ensuring accuracy and completeness.
• Maintain and update contract databases, records, and registers in line with company procedures.
• Monitor contract deadlines, renewals, compliance requirements, and key milestones.
• Support the preparation and review of contractual correspondence, variations, and claims, including subcontractor submissions.
• Assist in reviewing contract terms, conditions, and partnership agreements to safeguard the company’s commercial interests.
• Support the team in managing qualifications and deviations to contract terms, including Purchase Orders.
• Contribute to the preparation of proposals, commercial summaries, presentations, and contract lifecycle documentation.
• Maintain and monitor key performance indicators (KPIs) for the Commercial Department.
• Provide contract-related information and references to internal stakeholders as required.
• Assist in internal and external audits by ensuring proper documentation and compliance.
• Maintain organized registers for site instructions, variation orders, modification requests, and client correspondence.
• Ensure proper archiving and document control in accordance with company procedures.
• Support the preparation and coordination of periodic reports, including monthly commercial reports.

Skills

Attention to detail

Document control

Contract terms

Communication

MS Office

Education

Bachelor's degree in commercial/legal related field

Tools

Microsoft Office

Job description

1. Job Purpose

Contracts and Commercial Coordinator provide efficient administrative, coordination, and commercial support to the Contracts and Commercial teams throughout the contract life cycle. The role ensures accurate documentation, effective monitoring of contractual obligations, timely reporting, and compliance with company procedures, while supporting risk management through contract reviews, variations, claims, and correspondence, thereby safeguarding the company’s commercial and contractual interests.

2. Job Accountabilities Linked to Objectives

• Provide administrative and coordination support to the Commercial and Contracts team.
• Assist in the preparation, organization, and tracking of contract-related documentation, ensuring accuracy and completeness.
• Maintain and update contract databases, records, and registers in line with company procedures.
• Monitor contract deadlines, renewals, compliance requirements, and key milestones.
• Support the preparation and review of contractual correspondence, variations, and claims, including subcontractor submissions.
• Assist in reviewing contract terms, conditions, and partnership agreements to safeguard the company’s commercial interests.
• Support the team in managing qualifications and deviations to contract terms, including Purchase Orders.
• Contribute to the preparation of proposals, commercial summaries, presentations, and contract lifecycle documentation.
• Maintain and monitor key performance indicators (KPIs) for the Commercial Department.
• Provide contract-related information and references to internal stakeholders as required.
• Assist in internal and external audits by ensuring proper documentation and compliance.
• Maintain organized registers for site instructions, variation orders, modification requests, and client correspondence.
• Ensure proper archiving and document control in accordance with company procedures.
• Support the preparation and coordination of periodic reports, including monthly commercial reports.

3. Qualification / Experience / Requirements

• Degree qualified, preferably in a commercial and/or legal related course
• 2-4 plus years of experience in a commercial, and analytical role
• Middle East experience preferred
• Knowledge of legal and commercial terms of contracts is preferred.
• Cost and budget control experience.
• Ability to produce clear and concise reports.

4. Competencies

• Strong attention to detail.
• Document control and organisation.
• Basic understanding of contract terms.
• Communication and coordination skills.
• Proficiency in Microsoft Office applications.