Compliance Administrator

SFM Corporate Services Ltd Dubai Branch; Dubai; On-site; AED 78,000 - 100,000; Full time

Benefits offered by this job

Entry-level pathway into Compliance/AX

Training on internal processes

Supportive team environment

Job summary

SFM Corporate Services Ltd Dubai Branch is seeking an entry-level Compliance Admin to support the day-to-day operations of our Compliance function. This role is ideal for a detail-oriented coordinator who enjoys structured work handling documentation and keeping tasks moving.

You will report to the Compliance Manager. You will assist with onboarding/ongoing monitoring workflows, maintain records in CRM systems, and support name screening, drafting routine communications and meeting coordination,

Qualifications

• Bachelor's degree in Business Law, Finance, Accounting, Risk or related field (or equivalent experience).
• Strong attention to detail and ability to follow procedures consistently.
• Good written and spoken English (additional languages are a plus).
• Comfortable with data entry, document handling, and trackers.
• Proficient in MS Office (Word, Excel, Outlook calendars).
• Professional judgment and confidentiality mindset (handle sensitive information appropriately).

Responsibilities

• Support the Compliance Manager and wider Compliance team with daily tasks and follow-ups.
• Maintain accurate records and ensure documents are properly saved, labelled and retrievable in the relevant systems.
• Support onboarding/ongoing monitoring workflows by tracking missing items and following up internally as needed.
• Perform name screening (customers, UBOs, related parties, counterparties) using approved tools and processes.
• Log screening outcomes and elevate potential matches/alerts to the Compliance Manager for review.
• Support periodic rescreening/ongoing monitoring routines as assigned.
• Assist in drafting routine compliance communications (emails, requests for documents, internal notes).
• Prepare and format compliance documents/templates (checklists, trackers, internal logs, meeting minutes).
• Support compilation of files for internal review/audit readiness (under supervision).
• Enter and update customer and compliance data accurately in CRM/systems.
• Maintain trackers (KYC/EDD status, screening logs, review dates, pending actions).
• Coordinate meeting scheduling, agendas, minutes and action item follow-ups for the Compliance team.
• Organize folders and shared drives, maintain version control and naming conventions.
• Assist with filing, scanning, document quality checks (readability, completeness).
• Support other compliance administration tasks as required.

Skills

Attention to detail

MS Office proficiency

Written and spoken English

Confidentiality mindset

Education

Bachelor's degree in Business Law Finance Accounting Risk or related field

Tools

CRM tools

Document handling tools

Job description

Role brief

SFM is seeking an entry-level Compliance Admin to support the day-to-day operations of our Compliance function. This role is ideal for a detail-oriented coordinator who enjoys structured work handling documentation and keeping tasks moving. You will support core compliance activities such as screening documentation drafting data entry email coordination and meeting organization and you will report to the Compliance Manager.

Job Title

Compliance Admin

Department

Compliance

Reporting Line

Reports to: Compliance Manager

Role purpose

To provide administrative and operational support to ensure the Compliance team executes daily tasks efficiently maintains complete records and meets internal controls and regulatory expectations (including screening file maintenance and ongoing monitoring support).

Key responsibilities (Job Description)

1) Compliance operations support

• Support the Compliance Manager and wider Compliance team with daily tasks and follow-ups.
• Maintain accurate records and ensure documents are properly saved labelled and retrievable in the relevant systems.
• Support onboarding/ongoing monitoring workflows by tracking missing items and following up internally as needed.

2) Screening & basic checks (with training)

• Perform name screening (customers UBOs related parties counterparties) using approved tools and processes.
• Log screening outcomes elevate potential matches/alerts to the Compliance Manager for review.
• Support periodic rescreening/ongoing monitoring routines as assigned.

3) Documentation & drafting

• Assist in drafting routine compliance communications (emails requests for documents internal notes).
• Prepare and format compliance documents/templates (e.g. checklists trackers internal logs meeting minutes).
• Support compilation of files for internal review/audit readiness (under supervision).

4) Data entry & coordination

• Enter and update customer and compliance data accurately in CRM/systems.
• Maintain trackers (KYC/EDD status screening logs review dates pending actions).
• Coordinate meeting scheduling agendas minutes and action item follow-ups for the Compliance team.

5) General admin support

• Organize folders and shared drives maintain version control and naming conventions.
• Assist with filing scanning document quality checks (readability completeness).
• Support other compliance administration tasks as required.

Requirements

Requirements (must-have)

• Bachelors degree in Business Law Finance Accounting Risk or related field (or equivalent experience).
• Strong attention to detail and ability to follow procedures consistently.
• Good written and spoken English (additional languages are a plus).
• Comfortable with data entry document handling and working with multiple trackers.
• Proficient in MS Office (Word Excel Outlook calendars).
• Professional judgment and confidentiality mindset (ability to handle sensitive information appropriately).

Preferred (nice-to-have)

• Internship or exposure to compliance/AML/KYC corporate services banking or professional services.
• Familiarity with concepts like KYC/CDD/EDD sanctions/PEP screening or compliance recordkeeping.
• Experience working with CRM tools and structured workflows.

Key competencies (what good looks like)

• Organized & reliable: keeps tasks on track and follows up without dropping items.
• Process-driven: comfortable working with checklists procedures and structured documentation.
• Clear communicator: writes clean emails and flags issues early.
• Team support mindset: works well with Compliance Operations and other stakeholders.

Benefits

What we offer

• Entry-level pathway into Compliance/AML operations with hands-on learning.
• Training on internal processes screening and compliance administration practices.
• Supportive team environment and exposure to international client structures.