Commercial Coordinator

AccorHotel; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading hospitality company based in Dubai is looking for an organized and detail-oriented professional to manage sales inquiries and create contracts. The ideal candidate will have a college degree, at least one year of experience in administrative work, and strong skills in Microsoft Office. This full-time role involves coordinating with Sales Managers and handling various tasks related to guest room and function space bookings. Previous experience in hospitality is a plus.

Qualifications

• Minimum 1 year of experience performing administrative work.
• Previous hospitality experience is preferred.
• Self-directed and efficient with excellent time management skills.

Responsibilities

• Manage and track incoming telephone, email, and online sales inquiries.
• Create proposals, estimates, and contracts as directed by Sales Managers.
• Schedule and conduct site inspections with prospective wedding clients.

Skills

Strong computer skills

Excellent verbal and written communication

Attention to detail

Time management

Organizing skills

Education

College/University graduate

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Key Duties and Responsibilities:

• Managing and tracking incoming telephone email and online sales inquiries directing to the appropriate Sales Manager within a 24hour turnaround time
• Checking availability for both guest rooms and function space
• Under direction from the Sales Managers creating proposals and estimates and preparing formal contracts based on individual clients needs
• Blocking guest rooms and function spaces in property management software
• Making reservations for dining outlets arranged as part of clients booking
• Consulting General Manager Conference Services and Chef for unique requests and pricing
• Copying and distributing all pertinent data concerning booked activities to appropriate departments
• Managing followup correspondence requests for both proposals and contracts
• Scheduling and conducting site inspections with prospective wedding clients
• Preparing a variety of weekly and monthly Sales reports
• Maintaining Sales collateral and creating and updating Power Point presentations for Sales and Conferences department
• Attending weekly Sales and Conferences meeting communications meeting and monthly Health & Safety meeting
• Providing administrative assistance as required to Sales Managers and Cluster Executive Assistant Manager Incharge of Commercial
• Perform any other additional related tasks as assigned by supervisor

Qualifications:

• College/University graduate
• Minimum 1 year of experience performing administrative work
• Previous hospitality experience
• Strong computer skills with competency in Microsoft Excel Word and Outlook
• Excellent verbal and written communication skills
• Demonstrates high attention to detail
• Selfdirected and efficient with excellent time management skills
• Excellent organizing skills with the ability to successfully manage multiple tasks simultaneously
• Capable of working effectively while under pressure

Remote Work

No

Employment Type

Fulltime