Capital Markets Team Assistant

Irwin & Dow Careers; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A reputable recruitment consultancy in Dubai seeks an experienced Administrative Assistant to support the Capital Markets team. The role includes managing contact systems, preparing research reports, and overseeing a document management system. Candidates should have 2-3 years of corporate experience and possess strong interpersonal and multitasking skills. The position promotes a positive and team-spirited work environment and offers flexibility in work hours.

Qualifications

• Two to three years of corporate experience in a relevant field.
• Strong work ethics and professional attitude.
• Good cultural fit with a team-spirited approach.

Responsibilities

• Maintain and accurately enter data in the management system.
• Collate and prepare weekly research reports for the team.
• Oversee the implementation project for a new document management system.
• Assist with travel arrangements and itineraries.
• Involve in the visa process for personnel.
• Provide holiday cover for the Executive Assistant.
• Liaise with other senior executives as required.

Skills

Strong interpersonal skills

Excellent multitasking

Time management skills

Positive attitude

Job description

Overview

Based at our client\'s headquarters in Dubai, this role supports the Capital Markets team and the Existing Senior EA. The position provides administration support to the Capital Markets Executive Assistant and the broader team. You will be responsible for the Capital Markets contact management system (ensuring data is entered correctly) and for collating and preparing weekly research reports for the team. You will oversee a project involving the implementation of a new document management system, assist with travel arrangements and itineraries, and be involved in the visa process for all personnel. You will also provide holiday cover for the EA when she is on leave and liaise with other senior executives within the group as required.

NB: This is a Monday to Friday working week with flexibility for social commitments over the traditional Friday/Saturday weekend.

Responsibilities

• Maintain and accurately enter data in the Capital Markets contact management system
• Collate and prepare weekly research reports for the Capital Markets team
• Oversee the implementation project for a new document management system
• Assist with travel arrangements and itineraries
• Be involved in the visa process for all personnel
• Provide holiday cover for the Executive Assistant when she is on leave
• Liaise with other senior executives within the group and provide assistance as required

Qualifications

• Two to three years of corporate experience (e.g., Recruitment Researcher or Legal Receptionist) is suitable
• Strong work ethics, professional attitude, and good cultural fit
• Positive, high-energy, team-spirited approach
• Excellent multitasking and time management skills
• Strong interpersonal skills and a professional appearance

About The Company

Irwin & Dow was established by two experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors. The company has over thirty years of combined recruitment and executive search experience in the region. Our aim is to provide a specialist service to clients who prefer a bespoke consultancy. Our values of discretion and diplomacy are paramount, and our goal is to become a partner of choice for our clients and candidates.